Manager - Cost Assurance (HoT)

Glovis•Irvine, CA

1d•$101,000 - $113,000•Onsite

About The Position

About GLOVIS America Inc. GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. Summary The Manager, Cost Assurance Team position is responsible for managing the end to end cost cycle to ensure all business payable transactions are identified and processed. This position also will develop or enhance processes to ensure completeness, accuracy, and timeliness of AP transactions. This position will work closely with vendors and other departments to improve business relationships to promote coherent and streamlined processing. This position will ensure policies and procedures (P&P’s) are in place for both A/P and A/R and adhered to that effectively control the payment and AR invoicing process. The Manager, Cost Assurance will also manage departmental projects to improve processes and the systems to increase efficiency.

Requirements

Proficient verbal and written communication skills Required
Knowledge in basic accounting concepts (General Ledger) Required
Advanced MS Excel skills Required
Proficient in SAP Required
Proficient in PowerBI modifications Required
Knowledge in Internal control development and monitoring Required
Knowledge of Process improvement methodology Required
Bachelor's Degree Required
7 - 10 years of experience relating to AP management, Accounting, Billing, Process Improvement, and/or Project Management Required
4 - 7 years of supervisory experience Required
Training is SOX Required

Nice To Haves

Project management framework Preferred
8 - 13 years of experience relating to Accounting closing, Process Automation, and/or System Design Preferred
Training in GAAP Preferred

Responsibilities

Manage entire AP process from AP invoice creation to aging management to achieve or exceed set KPIs
Monitor all pending transactions and manage weekly AP processing status to ensure completeness, accuracy, and timeliness
Create procedures and monitor execution of work-around options in an effort to continue payment flows
Manage AP invoice pre-transmission validations to ensure accuracy and decrease rejection rates
Continue assessing processes and enhance procedures, training, system updates, and relationships to improve process effectiveness
Reviewing all invoices and backup for completeness and accuracy, ensuring proper documentation/approvals
Coordinating expertise from subject matter experts (internal & external) to provide reliable corrections or modifications to improve team effectiveness
Administering training and direction to teammates
Guide team with general issues resolution principles and assist them with developing strategies
Manage escalated cases and implement proper remediation including escalation to upper management
Maintain AP log to ensure completeness of all manual billing
Maintain and monitor PowerBI KPI reports to manage unprocessed transactions and efficiency of the team
Maintain and monitor TP, PP, and PIO reconciliation reports to identify opportunities and develop a solution to ensure AP collection completeness
Manage Red Folder approval process to produce quality RF to ensure timely approvals
Explain different methods and their pros & cons so that team can develop deeper understanding on various resolution methods
Monitor issues resolution progress by utilizing Issues Tracking Log to ensure timely resolutions
Monitor all operational reports and logs to achieve 100% AP processing completeness
Manage Issues Tracking Log to facilitate efficient issues resolution progress
Monitor billing rejects and identify improvement opportunities and create project plans
Guide and manage the root cause analysis and review CR requests to IT for system improvements
Monitor project progress and advise next steps to the team and report any abnormalities
Monitor IT CR and Ticket statuses and work with IT to prioritize tasks and facilitate steady progress
Identify training opportunities and advise management with training proposals
Other duties as assigned

Benefits

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, Holidays, and Sick leave
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement
401(k) with Generous Matching
Referral Bonuses
Auto Allowance
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities
Discretionary Bonuses
Tuition Reimbursement
Benefits may vary by location.
All benefits pursuant to Company policy