Manager, Business Operations (Hybrid) - Orthopedic Surgery

Washington University in St. Louis • St. Louis, MO

9d • Hybrid

About The Position

Responsible for assisting the Chief Administrative Officer in directing the fiscal operations of the Department/Program. Provides management and administration of the financial and business operations of the Department and each of its Divisions. Direct supervision of the Department’s accounts payable, financial reporting and budgeting/planning functions.

Requirements

• Bachelor's degree
• Accounting/Budgeting (7 Years)

Nice To Haves

• M.B.A. - Master of Business Administration
• Certified Public Accountant (CPA) - American Institute of Certified Public Accountants
• Certified Public Accountant (CPA) - Illinois Department of Financial and Professional Regulation
• Certified Public Accountant (CPA) - Missouri Division of Professional Registration
• Academic Administration
• Computer Applications
• Confidentiality
• Deadline Management
• Detail-Oriented
• Health Care
• Interpersonal Communication
• Oral Communications
• Stress Management
• Workload Prioritization
• Written Communication

Responsibilities

• Assists the Chief Administrative Officer in the direction of the fiscal operations of the department.
• Assists the Chief Administrative Officer in financial negotiations and on-going relations with the BJC Hospitals and WashU Medicine.
• Assists Director, Chief Administrative Officer and Manager of Clinical Support Services with projects and prepares ad hoc reports as needed.
• Provides executive-level summary of fiscal activities and financial forecasts for the department and each of its divisions.
• Manages Human Resources issues, e.g. selection/discharge, interviews, development, employee relations, performance issues/evaluations, etc.
• Manages the preparation and analysis of the income and expense activities of the department and its divisions.
• Reports on the financial activities and the available funds for the department at the clinical section, research lab, division, and department levels.
• Oversees reconciliation of the department’s internal financial reports to Medical School reports and systems.
• Tracks and reports on the activities of the department’s endowment and specific purpose funds.
• Manages the maintenance of records related to the faculty book and travel funds, investigator start-up funds, and discretionary funds.
• Manages preparing, submitting, and consolidating the strategic plan, financial reports, budgets, and four-year plans for the department and its divisions.
• Serve as liaison to the Joint Office of Strategic Planning and the Medical School’s finance, budget and planning offices.
• Coordinates the development of budgets and faculty compensation plans for the clinical divisions.
• Directly supervises the department’s financial services team, including the secretary, accounts payable clerk, financial analyst, and senior financial analyst.
• Develops and recommends policies and procedures regarding the department’s fiscal operations.
• Develops, implements, and monitors appropriate internal controls to safeguard the department’s assets.
• Controls authorizations to Workday system, including payroll, grants, and financial access.
• Monitors compliance with departmental and external policies, regulations, and guidelines for the department’s fiscal operations.
• Responsible for tracking and reporting expenses related to the management and support services provided to BJC Hospitals.
• Monitors receipts from Hospitals related to department services and the lease of departmental space.
• Determines and evaluates the accuracy of the Medical School revenue and expense allocations to the department.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager