Manager, Business I

CONA Services•Corpus Christi, TX

About The Position

As a key member of the management team, the Business Manager I must ensure compliance with all company policies and procedures while using analytical skills to be a resource to the Distribution Center Management Team and Area Sales Functional Teams in a Tier I or II facility. The Business Manager I will provide administrative, financial support services and analysis for the operational and sales teams. They will also ensure accurate and timely internal administration and adherence to proper accounting and reporting procedures.

Requirements

Bachelor's Degree or equivalent business experience
A minimum of 5 years’ experience in office administration with similar responsibilities.
Familiarity with financial, payroll, expense reporting procedures and regulations is a must.
Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and operating systems (navigating and exporting reports). Creating queries is preferred.

Responsibilities

Supervise administrative staff for the Distribution Center
Review & ensure payroll is processed timely and accurately on a weekly basis
Coordinate and support PAT (pricing exception) process as required by Regions
Point of contact for Sales/Distribution Center office equipment (computers, copiers, faxes, printers, network, phones, etc.)
Maintain building security card access system
Coordinate all general administrative activities as necessary (reception, phones, supplies, etc.)
Complete Fuel Tax reporting as necessary
Process new employee paperwork and facilitate New Employee Orientation
Coordinate review of monthly and trimester incentive payments
Coordinate monthly employee sale (where applicable)
Cell phone administration
Support and maintain the Track/Rank and Publish Board
Assist the local sale team with coupon administration
Assist with local team meetings (reports, meeting room set up, etc.)
Assist in the annual operating budget for the Distribution Center/Sales Operations
Responsible for monitoring and collaborating with management in the analysis of monthly financial reports
Assist in preparing month-end accrual entry as necessary
Collaborate with Distribution Center and Functional Management to ensure the accuracy of Labor Reporting
Assist in Accounts Receivable efforts including Sales Center Charge Backs, AR write offs, NSF Checks and support the mail check process for customer refunds
Lead the analysis and resolution of all driver cash and product over & shorts
Monitor Pre-settlement and Cashiering activities to ensure timeliness and accuracy
Assist in Accounts Payable efforts when necessary
Process A/P invoices in company preferred method
Collaborate with management team on monitoring and controlling of operating expenses to include identification of savings
Audit and monitor Comdata transactions
Contract support Internal Controls Responsibilities
Monitor the internal control environment compliance, identify gaps to Functional management teams and MU Finance Manager, and assist in remediation
Maintain Internal Controls Checklist and communicate status to management
Work with Field Control Auditors to manage the control environment
Perform monthly/quarterly independent internal control audits
Support the sampling/free goods process to ensure that there are proper internal controls
Maintain legal and HR compliance postings