Manager, Booking Event Planner

Sodexo•Milpitas, CA

About The Position

The Manager, Booking & Event Planner for Sodexo in Milpitas, California oversees the full lifecycle of meeting and event coordination across a dynamic corporate campus. This role manages conference room scheduling, client communication, and event logistics to ensure seamless, professional experiences. The manager partners closely with catering, audiovisual, facilities, and hospitality teams to deliver high‑quality service while maintaining accurate records, billing, and operational workflows. Success in this position requires strong organizational skills, exceptional customer service, and the ability to manage multiple events in a fast‑paced environment.

Requirements

Experience in event planning, conference services, or hospitality operations
Strong organizational and communication skills to manage complex schedules and client needs
Ability to collaborate effectively with catering, AV/IT, facilities, and other service teams
A customer‑focused, solutions‑driven mindset with the ability to resolve issues quickly and professionally
Minimum Education Requirement - Bachelor’s Degree or equivalent experience
Minimum Management Experience - 3 years
Minimum Functional Experience - 3 years

Responsibilities

Define and enforce booking, cancellation, and usage policies while serving as the primary liaison for all event requestors
Manage booking systems, calendars, room capacities, and equipment needs to ensure accurate, efficient scheduling
Coordinate room setups, AV/IT support, catering, and day‑of event logistics for seamless execution
Monitor usage data, maintain clean and fully functional spaces, and collaborate with leadership to optimize processes