Interim Manager, Board & Executive Affairs

Austin Community College • Austin, TX

10d • Onsite

About The Position

The Manager of Board and Executive Affairs provides direct executive support to the Chief of Staff and operational support to the Chancellor and Board of Trustees. This position ensures effective communication, compliance with state requirements, and coordination of high-level administrative and governance functions. Serving as a central liaison between the Office of the Chancellor, the Chief of Staff, and the Board of Trustees, the Manager handles sensitive and confidential matters with discretion, advancing institutional excellence through strong governance and administrative coordination. The Manager applies principles of project management, executive coordination, and policy compliance to advance Board priorities and strategic initiatives across the College. This role supports executive planning, data-informed decision-making, budget development and management, compliance alignment, and stakeholder engagement to ensure effective execution of institutional goals. This is an interim appointment lasting for 6 months. For internal candidates: your current position will be held for the duration of this assignment. While you are temporarily assigned to this role, please note that continued employment in the interim position beyond each fiscal year is not guaranteed and is subject to periodic review based on organizational needs, budget availability, and performance. Austin Community College reserves the right to modify, extend, or end this interim assignment at any time, including before the end of the fiscal year.

Requirements

• Bachelor’s degree in Public Administration, Political Science, Business Administration, Higher Education Administration, Communications, or a related field.
• Two (2) years of directly related professional experience in executive administration, board/governance affairs, or public-sector compliance and policy management.
• Texas Government Code 551 (Open Meetings Act), Texas Public Information Act, and Robert’s Rules of Order.
• Governance structures and higher-education operations.
• Records retention, preservation, and documentation practices.
• Office administration, event planning, and project management.
• Budget management, purchasing, and fiscal tracking.
• Writing, editing, and proofreading professional correspondence and official records.
• Principles and practices of effective communication, confidentiality, and discretion.
• Maintaining confidentiality of sensitive and work-related information.
• Exercising sound judgment and political acumen in complex, confidential contexts.
• Using interpersonal and communication skills effectively, including tact and diplomacy.
• Planning and organizing multiple projects and priorities with attention to detail.
• Composing professional correspondence, minutes, and reports with clarity and accuracy.
• Working collaboratively with trustees, executives, and diverse internal and external partners.
• Analyzing data, identifying problems, and recommending solutions.
• Maintaining an established work schedule that includes occasional evenings and weekends.
• Effectively using standard office and document management software.

Nice To Haves

• Five (5) years of progressively responsible administrative experience, preferably in higher education, government, or a large nonprofit organization.
• Prior experience supporting a college/university president or chancellor, chief of staff, or governing board.
• Experience preparing agendas, minutes, and resolutions and ensuring compliance with TOMA and PIA.
• Experience with policy development and review in an academic or public-sector context.
• Experience managing budgets, purchasing, and financial reporting.
• Strong proficiency with digital platforms and collaborative cloud systems.
• Proficiency with Google Workspace, Microsoft Office Suite, and Board management software (e.g., BoardDocs, Diligent).
• Awareness of emerging technologies and artificial intelligence applications in communication and workflow management.

Responsibilities

• Board Affairs Serve as liaison between the Chancellor’s Office and the Board of Trustees, providing information, addressing confidential issues, and staffing the Board Office.
• Attend all official Board meetings, work sessions, and retreats to record and transcribe official minutes.
• Develop and distribute Board agendas and packets in compliance with the Texas Open Meetings Act.
• Coordinate posting of meeting notices and maintenance of Board policies in partnership with TASB.
• Compose and edit complex documents including minutes, resolutions, and public communications.
• Manage the Board’s operating budget, purchasing, reimbursements, and travel logistics.
• Maintain records, files, and digital tracking systems for Board actions and institutional information.
• Ensure timely and accurate updates to Board websites, archives, and the Google-based Board Portal.
• Coordinate special events and retreats, including scheduling, materials, and logistical support.
• Executive Support to the Chief of Staff Provide high-level administrative, research, and project coordination support.
• Manage scheduling, correspondence, and follow-up for cabinet-level meetings.
• Support cross-divisional projects, policy initiatives, and strategic communications.
• Track execution of institutional priorities and assist in monitoring project deliverables.
• Operational Support to the Chancellor Coordinate the Chancellor’s schedule, meetings, and events to ensure alignment with institutional and Board priorities.
• Draft and edit correspondence, presentations, and reports on behalf of the Chancellor.
• Support follow-up on Chancellor and Board directives, maintaining documentation and accountability systems.
• Oversee budget tracking, purchasing, and other administrative functions within the Chancellor’s Office.
• Prepare executive and Board reports, dashboards, and presentations for strategic planning and accountability.
• Institutional and Governance Compliance Ensure compliance with the Texas Open Meetings Act, Texas Public Information Act, and related state and college policies.
• Partner with the Office of General Counsel on policy interpretation and public information requests.
• Maintain official governance records and ensure transparency and accuracy of documentation.
• Technology, Innovation, and Continuous Improvement Leverage digital tools (e.g., BoardDocs, Diligent, Google Workspace) to enhance document management and transparency.
• Identify and implement process improvements for efficiency, accuracy, and communication.
• Maintain awareness of emerging technologies, including artificial intelligence, and their potential application to governance and administrative services.
• Perform other duties as assigned.

Benefits

• Full-time faculty and staff employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D.
• ACC does not participate in Social Security.
• ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only).
• Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 1,001-5,000 employees