Manager, Assistant Property
About The Position
Responsible for the day-to-day administration and implementation of those policies, procedures and programs supporting the NY portfolio. The Assistant Property Manager will be assigned to specified action areas at the discretion of the market leader, so as to best meet the needs of the properties. This position will be in office in midtown NYC. Responsibilities Essential Job Duties may include: Enter and code vendor invoices into MRI and/or Yardi systems. May coordinate maintenance programs relating to the interior and exterior conditions and appearance of the assigned property Bank deposits for property accounts at a local bank. May be engaged in the selection of contract services, vendor negotiations for service agreements, and day-to-day monitoring of vendor performance to assure full compliance with standards established within the respective service agreements Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Ensure timeliness and accuracy of documents. May participate in transitioning new properties that are onboarding. May be involved in the administration of tenant leases to assure full compliance with lease provisions. May also participate in the timely determination of escalations, timely collection of all rents, and for participating in appropriate action to lease available space within the buildings May participate in the day-to-day financial management of the properties with specific attention to accounts receivable, collection activities, maintenance of accounts payable on a current basis (taking advantage of discounts wherever possible), and the maintenance of all necessary financial records and files in an accurate and timely manner May perform other duties as assigned Other Job Functions: Participate in various meetings and training activities as designated by the Property Manager and/or higher level management
Requirements
- Bachelor’s degree or equivalent work experience
- Minimum of 2 years previous property/facilities management experience
- Working knowledge of MRI, Yardi or other property management invoicing systems
- Experience in Lease Administration is strongly desired.
- Experience in and working knowledge of business/office administration
- Strong written and verbal communications skills, with ability to produce communications and other materials that are effective and of a professional nature
- Computer proficiency with strong knowledge of MS Word, Excel and Power Point. Ability to learn new and business specific, software programs as needed
Nice To Haves
- Experience in Lease Administration is strongly desired.
Responsibilities
- Enter and code vendor invoices into MRI and/or Yardi systems.
- May coordinate maintenance programs relating to the interior and exterior conditions and appearance of the assigned property
- Bank deposits for property accounts at a local bank.
- May be engaged in the selection of contract services, vendor negotiations for service agreements, and day-to-day monitoring of vendor performance to assure full compliance with standards established within the respective service agreements
- Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Ensure timeliness and accuracy of documents.
- May participate in transitioning new properties that are onboarding.
- May be involved in the administration of tenant leases to assure full compliance with lease provisions. May also participate in the timely determination of escalations, timely collection of all rents, and for participating in appropriate action to lease available space within the buildings
- May participate in the day-to-day financial management of the properties with specific attention to accounts receivable, collection activities, maintenance of accounts payable on a current basis (taking advantage of discounts wherever possible), and the maintenance of all necessary financial records and files in an accurate and timely manner
- May perform other duties as assigned
- Participate in various meetings and training activities as designated by the Property Manager and/or higher level management
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
