Manager, Administrative Operations - Strategy & Transformation

University of Miami•Miami, FL

21d

About The Position

The Department of Strategy & Transformation is currently seeking a full time Manager, Administrative Operations to work in Miami. The Manager, Administrative Operations manages office activities and services including the supervision of office staff to achieve maximum productivity and expense control. The incumbent creates policies and procedures for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations. CORE JOB FUNCTIONS 1. Ensures all administrative operations run smoothly and efficiently. Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency. 2. Coordinates, plans and directs services which support the running of the department. 3. Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns. 4. Develops and implements department processes. 5. Oversees the review, approval and reporting of all expenditures. 6. Implements department human resources actions, which may include hiring, terminations, salary etc. Recruits, trains and prepares performance reports for staff. 7. Manages, implements, coordinates, plans and evaluates the administrative operations for the department/division. 8. Oversees staff in the day-to-day performance of their jobs. 9. Ensures projects, department milestones/goals are met and adheres to approved budgets. 10. Purchases and maintains office equipment and supplies. 11. Tracks and analyzes operational costs. 12. Manages the delivery of services with other departments. 13. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Requirements

High School Diploma or equivalent/relevant experience, certification or license
Minimum 6 years of relevant experience required
Refer to department description for applicable certification requirements
Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
Financial Oversight: Knowledge of financial operations and management.
Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

Responsibilities

Ensures all administrative operations run smoothly and efficiently.
Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.
Coordinates, plans and directs services which support the running of the department.
Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.
Develops and implements department processes.
Oversees the review, approval and reporting of all expenditures.
Implements department human resources actions, which may include hiring, terminations, salary etc.
Recruits, trains and prepares performance reports for staff.
Manages, implements, coordinates, plans and evaluates the administrative operations for the department/division.
Oversees staff in the day-to-day performance of their jobs.
Ensures projects, department milestones/goals are met and adheres to approved budgets.
Purchases and maintains office equipment and supplies.
Tracks and analyzes operational costs.
Manages the delivery of services with other departments.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
Ensures employees are trained on controls within the function and on University policy and procedures.