About The Position
Management Assistant, Executive Support Specialist 1 (Tillamook) Job Rotation or Developmental Opportunity for ODOC and OCE employees only South Fork Forest Camp – Tillamook, Oregon Oregon Department of Corrections South Fork Forest Camp is seeking highly organized and motivated applicants interested in a job rotation or developmental opportunity as an Executive Support Specialist 1 (ESS1). This role offers the chance to work closely with the Camp Commander and leadership team while building administrative skills. This position is a job rotation anticipated to last 6 months, though may be extended or decreased due to business need. This rotation available for current regular status employees of the Oregon Department of Corrections or Oregon Corrections Enterprises with their current manager's approval. Applications without manager approval will be declined. Candidates who do not meet the minimum qualifications for this classification may be considered as a developmental. Developmental candidates are not eligible for Work-Out-of-Class Differential. Preference may be given to those who meet the minimum qualifications for the classification. About the Job – Your Role The ESS1 serves as the primary administrative support to the SFFC Camp Commander and provides critical operational continuity for the camp. In this role, you will work with ODOC, ODF, and various internal and external stakeholders while ensuring smooth daily operations for the Camp Commander’s office. You will independently manage office functions, schedules, correspondence, travel, records, and purchasing while maintain strict confidentiality. This position coordinates facility supplies, IDs, uniforms, security equipment, phone systems, and forms compliance. Additional duties include supporting personnel processes, assisting with recruitment activities, maintaining administrative records, processing AIC grievances, and providing backup coverage for mailroom functions. This role also serves as the ISDS coordinator, preparing and updating staffing rosters, processing leave and time entries, and ensuring accurate scheduling and payroll data for the facility.
Requirements
- Three years of clerical/secretarial experience which included: One year at a full performance level performing typing, word processing, or other generating of documents; AND lead work responsibility or coordination of office procedures.
- Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.
Nice To Haves
- LEDS Certified
- Experience managing administrative tasks, scheduling, and confidential records.
- Experience performing purchasing and budget functions, including AFAMIS order entry and invoice processing.
- Experience supporting recruitment, onboarding processes, and maintaining personnel files.
- Experience interpreting and applying DOC policies, administrative rules, and forms requirements.
- Experience maintaining staffing rosters and processing leave and time data in ISDS and Workday.
- Ability to communicate with staff, visitors, and partner agencies to exchange information and resolve issues.
- Experience processing and tracking grievances and reports.
Responsibilities
- Serves as the primary administrative support to the SFFC Camp Commander
- Provides critical operational continuity for the camp
- Works with ODOC, ODF, and various internal and external stakeholders
- Ensures smooth daily operations for the Camp Commander’s office
- Independently manages office functions, schedules, correspondence, travel, records, and purchasing while maintain strict confidentiality
- Coordinates facility supplies, IDs, uniforms, security equipment, phone systems, and forms compliance
- Supports personnel processes
- Assists with recruitment activities
- Maintains administrative records
- Processes AIC grievances
- Provides backup coverage for mailroom functions
- Serves as the ISDS coordinator
- Prepares and updating staffing rosters
- Processes leave and time entries
- Ensures accurate scheduling and payroll data for the facility
Benefits
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
