Management Analyst (Budget Services/Grant Administration)

Alameda County Superior Court•Oakland, CA

About The Position

The Superior Court of California, County of Alameda is accepting applications for the position of Management Analyst. Under direction, the Management Analyst performs qualitative and quantitative analysis and prepares related recommendations, reports, and presentations in support of Court policy, operations, programs and initiatives. The current job vacancy is assigned to the Finance and Facilities Division at the René C. Davidson Courthouse in Oakland. This position will be assigned work in support of the Budget Services Unit, which is responsible for the preparation, development and management of the Court’s budget and for reviewing and analyzing fiscal issues that impact the Court. Budget staff provides an array of services to manage expenditure controls, which include: preparing the annual budget and divisional budget reports, drafting contract-related documents, validating invoices and monitoring accounting reports. The Management Analyst will serve as the unit lead staff and will be responsible to perform the more complex analytical work with greater impact due to size or scope or may have ongoing projects and programmatic responsibilities in additional to the analytical responsibilities. Additionally, the position will be assigned work in support of the Grant Administration Unit and will primarily be responsible for providing administrative and financial support and analysis for the Court's program managers. This work includes: understanding the contract compliance requirements of the federal, state and local grant programs in the Court; budget management and tracking; preparing financial status reports; reviewing contracts, invoices and claims for compliance; assisting in the development and implementation of grant management and administration policies and procedures; taking an active role in identifying, informing management, and resolving issues; communicating effectively orally and in writing with all levels of management, both internal and external customers. Other related assignments will be determined to meet the Court's business needs.

Requirements

Education: Possession of a Bachelor's degree from an accredited college or university.
Experience: The equivalent to two years of full-time work experience in court, government, or other policy, budget, or data analysis to include experience developing recommendations based on analyses conducted.
Substitution: Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis. One year (2080 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/45 quarter units.

Nice To Haves

Possession of a Master's degree from an accredited college or university is desirable but not required.
Experience with budget development and management.
Procurement experience in hands-on drafting request for proposals, purchase orders and contracts.
Experience with planning, organizing and coordinating the work of others.
Experience with grant/program management and administration.
Knowledge of principles and practices of court administration, organization, functions, services and management, including evidence-based practices, budget development and management, staff development and training; principles of program evaluation; principles and practices of business and public administration and organizational development; principles, practices and political implications of decisions on budgeting, fiscal management, personnel and contract management; methods of work planning, staffing analysis and project management; data collection and analytical techniques; Microsoft Office and other software systems; and methods and techniques of organizing work.
Ability to write in a detailed, clear, professional and timely style; administer projects and operations consistent with policies and goals; assist in selecting and training staff; promote and model positive office morale and esprit de corps; plan, organize, coordinate and evaluate programs and staff; work under the pressure of deadlines, conflicting demands and emergencies; establish and maintain working relationships with all levels of court staff, elective and appointive bodies, and members of the general public; understand, interpret and apply laws, rules and regulations; communicate in writing on matters related to division policies, funding and operations; prepare and evaluate a variety of narrative and statistical data and reports; revise and adapt procedures to changing needs; plan and implement training programs; analyze problems and identify solutions; write and gain approval for grant proposals; maintain confidential information when required by legal or ethical standards; facilitate meetings; analyze problems and complaints, and identify solutions; work effectively with staff, partners and clients from diverse backgrounds, including socioeconomic, cultural, ethnic, religious, and sexual orientation.

Responsibilities

Defines problems; collects data, conducts analytical studies and administrative, operational and policy research; provides analysis, options and recommendations for executive level decision-making; assists in implementing selected options and recommendations; and assesses effectiveness of new programs, policies and procedures.
Identifies gaps in existing policies and procedures, identifies opportunities for improving the efficiency of business processes, and develops policies and procedures to meet those needs in assigned areas of responsibility; assists with the implementation of new programs, policies and procedures.
Develops and monitors program, unit, or Division budgets.
Conducts data collection and analysis and prepares ad hoc and periodic statistical and written reports required by the Court, the state and other governmental entities.
Serves as a liaison to justice system partners, representatives of state and local governmental and non-governmental organizations.
Maintains a knowledgebase of research on court operations best practices and tracks and analyzes proposed legislative bills, administrative rules, and regulations as related to assigned areas of specialization. Assists in training and educating staff and court partners on research and legislation as needed.
Represents the Division at meetings; attends policy and operational meetings and presents data to assist managers in making operational and administrative decisions; facilitates meetings; identifies, prioritizes, distributes and manages action items for a team.
Drafts and negotiates contracts to provide needed services and prepares grant applications; manages contracts; and assists in creating sustainability strategies for existing grant-funded programs.
Redesigns and improves forms and public notices; and coordinates publication and dissemination of such materials; responds to verbal and written public inquiries and surveys.
Supervises staff, independent contractors and consultants as required.
Performs other related duties as assigned.