Management Analyst II

City of Chula Vista, CA•Chula Vista, CA

38d

About The Position

To perform professional-level, departmental administrative and analytical work in one or more of the following areas: general administration, budget preparation and administration, fiscal management, and/or special projects and studies; and to perform related work as required. The current vacancy is within the Housing Department and will perform professional-level administrative research and analysis, development of presentations and reports, grant administration, and professional and analytical duties. The Management Analyst II classification is the full-journey level class of the Management Analyst series and has the ability to perform the full range of duties assigned with only occasional instruction or assistance as unique situations arise. This class is distinguished from the Management Analyst I in that it performs journey level work with a high level of independence and may provide technical and functional guidance to subordinate staff. Positions in this class are flexibly staffed and are normally filled by advancement from the level I or by outside candidates having prior experience. It is further distinguished from the next higher class, Senior Management Analyst, in that the latter is the advanced journey level class performing highly complex departmental administrative and analytical work, having significant responsibility above the journey level and performing work requiring significant independent judgment.

Requirements

Two (2) years of increasingly responsible professional experience in one of the following areas: general administration, budget and fiscal analysis, special studies and projects, or policy and procedure interpretation; and
Education equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, finance or a related field.
Knowledge of: Principles and practices of public administration; methods and techniques of data collection, analysis, interpretation and report preparation; policies and procedures of assigned department; Federal and state laws, regulations, ordinances, codes, and regulations related to assignment; methods and techniques of statistical and financial analysis; principles and methods of statistical measurement, cost analysis and fiscal planning; principles and practices used in grant development and administration; techniques and concepts of database management systems and conceptual systems design in order to store and extract data; computer equipment and software applications related to assignment; principles and practices of modern office methods and procedures; English usage, spelling, grammar, and punctuation.
Ability to: Perform a full range of responsible analytical and administrative duties in support of assigned programs, functions and department involving the use of independent judgment and personal initiative. Research and analyze problems and prepare recommendations on a variety of issues; assist in the preparation and monitoring of the department budget; prepare clear and concise administrative and financial reports; interpret, apply and explain pertinent Federal, state and local laws, codes and regulations as well as City and department policies and procedures; work independently and with minimal supervision; work with complete discretion and confidentiality; understand and follow oral and written instructions; create, maintain and access database files; maintain confidentiality of privileged information; keep work related records and prepare reports using a computer; make sound judgments and decisions within established guidelines; organize and implement projects, operations, and activities related to work assignments; manage competing priorities; organize workload to ensure responsibilities are carried out in a timely manner; work independently and as a member of a team; establish and maintain cooperative-working relationships with those contacted in the course of work; communicate with and coordinate with the public and other departments; work with various cultural and ethnic groups in a tactful and effective manner.

Nice To Haves

Local government experience is desirable.

Responsibilities

Perform administrative, operational, research and analytical duties in support of departmental activities
Perform a variety of analyses, studies and research projects including those regarding budget, finance and/or operational activities
Conduct special projects within assigned area of responsibility
Perform research and analysis of new or existing programs, services, policies and procedures
Prepare and present reports
Provide staff assistance to departmental management staff
Assist in the preparation of reports and other correspondence as appropriate and necessary
Assist in the evaluation of operations and activities of assigned responsibilities
Recommend improvements and modifications for work methods and procedures and assist in implementation
Recommend and assist in the implementation of goals and objectives
Participate in the implementation of departmental strategic plan initiatives
Monitor performance measures
Evaluate program efficiency and effectiveness
Provide assistance in resolving operational and administration issues
Identify issues and conduct research to find alternative solutions
Make and assist in the implementation of recommendations
Ensure that workflow progresses in an efficient and timely manner to meet the goals of the City
Research, develop and prepare departmental and program budgets
Maintain and monitor appropriate budgetary controls
Implement budgetary adjustments
Prepare written summaries and reports, financial analyses, chart and graphic presentations associated with the budget
Monitor and analyze departmental revenue and expenditures
Analyze and evaluate the fiscal impact of departmental activities
Perform short- and long-term fiscal forecasting incorporating department goals and objectives
Review and analyze the work of departmental staff to determine the accuracy of fiscal calculations
Approve purchasing activities for assigned department
Conduct research and recommend sources for supplies and equipment
Approve requisitions with purchasing requirements
Conduct feasibility and cost benefit analyses and audits
Research, analyze and provide recommendations based upon findings
Develop manuals, forms, and procedural handbooks, as needed
Provide advice and assistance to department staff regarding administrative practices, methods and procedures
Prepare various departmental reports, and correspondence
Utilize a variety of databases and computer programs to track data, develop reports and produce statistical information
May serve as a liaison with departments, vendors and other agencies
Make presentations as required
Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service
Perform related duties as assigned