Maintenance Support Tech I- Woodville Maint

Texas Department of Transportation•Woodville, TX

67d

About The Position

Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Requirements

High School Grad or Equivalent in general education
No Experience Required. (Experience can be satisfied by full time or prorated part time equivalent).
Valid driver’s license. This position requires driving a state vehicle.
Office management practices and procedures
Automated record-keeping methods
Applicable computer systems and applications
Roadway maintenance concepts, methods, and procedures
Inventory/stock control procedures
Applicable industry safety standards, guidelines, and specification codes
Purchasing methods and procedures
Applicable laws, rules, and regulations
Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Maintaining effective woeking realtionships with others
Dealing courteously and effectively with the public
Coordinating labor and materials and equipment
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing and maintaining confidential and sensitive records, files, and reports
Preparing technical/statistical reports
Using computers, applicable programs, applications and systems
Maintaining a safe and effective working realtionship with others
Follow verbal and written instructions
Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
Protects sensitive and confidential information

Responsibilities

Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as a receptionist or front desk assistant.
Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed.
Coordinated with District Warehouse personnel on surplus property sales of miscellaneous items.
Edits correspondence, reports, forms and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax style, sentence structure, content and clarity.
Assists with data entry for construction record-keeping.
Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.
Maintains radio contact with field units; responds to assists with emergency situations as required.
Monitors and assists with data entry for maintenance contract record keeping.
Monitors the use of equipment and transfers.
Prepares statistical reports and verifies for accuracy and completeness.
Prepares and distributes correspondence.
Processes change orders, supplemental agreements, and extra work orders.
Receives, sorts, evaluates content and distributes mail.
Reviews and processes records of completed maintenance projects.
Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
Processes receipts and invoices for payment.
Performs other job responsibilities as assigned.