Maintenance Support Tech I- Woodville Maint

Texas Department of Transportation-posted 20 days ago
Full-time • Entry Level
Woodville, TX
5,001-10,000 employees
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Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

  • Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as a receptionist or front desk assistant.
  • Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
  • Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed.
  • Coordinated with District Warehouse personnel on surplus property sales of miscellaneous items.
  • Edits correspondence, reports, forms and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax style, sentence structure, content and clarity.
  • Assists with data entry for construction record-keeping.
  • Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.
  • Maintains radio contact with field units; responds to assists with emergency situations as required.
  • Monitors and assists with data entry for maintenance contract record keeping.
  • Monitors the use of equipment and transfers.
  • Prepares statistical reports and verifies for accuracy and completeness.
  • Prepares and distributes correspondence.
  • Processes change orders, supplemental agreements, and extra work orders.
  • Receives, sorts, evaluates content and distributes mail.
  • Reviews and processes records of completed maintenance projects.
  • Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
  • Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
  • Processes receipts and invoices for payment.
  • Performs other job responsibilities as assigned.
  • High School Grad or Equivalent in general education
  • No Experience Required. (Experience can be satisfied by full time or prorated part time equivalent).
  • Valid driver’s license. This position requires driving a state vehicle.
  • Office management practices and procedures
  • Automated record-keeping methods
  • Applicable computer systems and applications
  • Roadway maintenance concepts, methods, and procedures
  • Inventory/stock control procedures
  • Applicable industry safety standards, guidelines, and specification codes
  • Purchasing methods and procedures
  • Applicable laws, rules, and regulations
  • Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
  • Maintaining effective woeking realtionships with others
  • Dealing courteously and effectively with the public
  • Coordinating labor and materials and equipment
  • Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
  • Preparing and maintaining confidential and sensitive records, files, and reports
  • Preparing technical/statistical reports
  • Using computers, applicable programs, applications and systems
  • Maintaining a safe and effective working realtionship with others
  • Follow verbal and written instructions
  • Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
  • Protects sensitive and confidential information
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