Maintenance Specialist 461-02-26

NWSDS•Salem, OR

4d•$4,307•Onsite

About The Position

We look for individuals to join our organization who are passionate about our mission and values, and providing excellent customer service. We value our employees, working closely with them to help them be successful. We value the people we provide services to, ensuring they receive the highest quality of customer service. You will get to do it all – a great deal of variety in this job! Provide maintenance ranging from carpentry and plumbing to employee workstation adjustments and installation. If you have a variety of skills and work well with others, we provide good pay, excellent benefits, and regular hours. The Maintenance Specialist provides comprehensive facility, equipment, and fleet maintenance services across all Agency locations. This position ensures that buildings, grounds, equipment, and vehicles are maintained in a safe, functional, and compliant condition for staff and consumers. The role works closely with the Operations Manager to coordinate daily activities, manage work orders, oversee vendor services, and ensure compliance with applicable policies, safety standards, and regulatory requirements.

Requirements

A qualified applicant will have four (4) years of education and/or experience that demonstrates the knowledge, skills, and abilities required for the position.
Qualifying experience may include any combination of the following:
High school diploma or GED; and
Four (4) years of similar experience in the areas of repair and maintenance of buildings, equipment and grounds.
Background Check. All positions must pass a basic criminal history check. Conviction of a crime may not necessarily prohibit employment. Some may require additional clearance, including but not limited to national or state fingerprinting.
Driving for Agency Business. Applicants must possess a current driver's license in their state of residence and acceptable driving history. May require proof of personal automobile liability insurance [ORS Chapter 806] and use of a personal vehicle for business use.
Knowledge and experience in general facility maintenance including HVAC systems, roofing, landscaping, and basic carpentry.
Ability to identify, report, and correct malfunctioning equipment.
Experience coordinating vendors and monitoring service performance.
Understanding of preventive and cost-effective maintenance practices.
Ability to plan office space and install modular furniture with ergonomic considerations.
Proficiency with hand and power tools and safe material handling practices.
Knowledge of fleet maintenance coordination and identification of minor vehicle maintenance issues.
Experience with office equipment and basic technology setup.
Experience receiving goods, reconciling deliveries, and supporting inventory or invoicing processes.
Demonstrated interpersonal skills, including effective listening, sound judgment, courtesy, and tact, and the ability to accurately understand, prioritize, and respond to requests in a professional manner.
Ability to manage multiple tasks, prioritize work orders, work independently, complete assignments accurately and on time, and seek and offer assistance when needed.
Computer proficiency with word processing, spreadsheets, databases, email, and internet applications.

Responsibilities

Facilities and grounds maintenance
Workspace Configuration
Facility and equipment maintenance support
Fleet safety and maintenance
Maintain agency office buildings, grounds, building systems, and meal sites across five counties through routine, preventive, and corrective maintenance.
Conduct regular inspections and perform repairs to ensure facilities are safe, functional, and presentable.
Coordinate and monitor contracted services including HVAC, janitorial, groundskeeping, elevator maintenance, pest control, recycling, and debris removal.
Schedule services, track work orders, obtain vendor quotes, document activities, and prepare maintenance reports.
Collaborate with Operations Management, program leadership, Human Resources, and IT to install, configure, and modify office workstations, modular furniture, walls, and ergonomic equipment solutions.
Assist with space planning design and adjustments and document workstation changes in accordance with ergonomic and Agency guidelines.
Assist with workstation and peripheral moves or setups, with or without network connections, in coordination with IT.
Respond to employee ergonomic needs and requests for minor workstation modifications.
Troubleshoot and perform routine and minor repairs to office and facility equipment, including copiers, furniture systems, sit/stand desks, plumbing fixtures, HVAC components, and selected commercial kitchen equipment, ensuring they are in working order.
Perform maintenance tasks such as basic carpentry, plumbing repairs, wall repair, and painting.
Assemble and install shelving units, furniture, cubicles, and other modular systems.
Coordinate the movement of materials and equipment between Agency locations. Receive, stage, transport, and surplus furniture and equipment.
Provide temporary or emergency janitorial assistance, including restocking supplies as necessary.
Set up conference rooms to support meeting, trainings, and Agency events.
Maintain safe exterior conditions by clearing sidewalks, walkways, and parking areas of debris and hazards, and manage recyclables and waste.
Provide logistical and operational support to other departments, as needed.
Coordinate required inspections and vendor maintenance to ensure Agency vehicles are safe and reliable.
Verify completed maintenance work for compliance with Agency policy and operational standards, including oil changes, tire service, and repairs.
Perform minor vehicle safety checks, maintain emergency kits, and document vehicle concerns for Operations and Program Managers in all Agency offices.
Embraces and exhibits the Agency Mission, Vision, and Core Values.
Provides professional, respectful, and culturally responsive service to consumers, staff, and partners.
Follow all applicable Agency policies, procedures, and regulatory requirements.
Demonstrate positive work habits, including reliability, professionalism, and regular attendance.
Apply sound judgment, critical thinking, and problem-solving skills while meeting standards for quality, accuracy, and timeliness.
Maintain confidentiality and protect sensitive information in accordance with privacy laws and Agency policy.
Serve as a Mandatory Reporter of suspected abuse of vulnerable populations, as required by law and Agency policy.
Performs other related duties as assigned .