Maintenance Regional Office Coordinator - Maintenance Division

Texas Department of Transportation • Abilene, TX

4d

About The Position

Provides administrative support in a Maintenance Regional Crew Branch. Work involves coordinating logistics of regional
maintenance crews responsible for performing statewide transportation maintenance work and emergency response. Reports to the
Maintenance Regional Crew Branch Manager. Works with districts and law enforcement. Employees at this level perform work
independently on assignments; however, all unusual issues are referred to the supervisor.

Requirements

• High School Grad or Equivalent in general education
• 3 years of experience in administrative support, clerical, or related experience. (Experience can be satisfied by full time or prorated part time equivalent) College education and/or relevant technical training may be substituted for experience on a year per year basis.
• Valid driver’s license. This position requires driving a state vehicle.
• Extensive knowledge of Office management practices and procedures
• Extensive knowledge of Applicable computer systems and applications
• Extensive knowledge of Roadway maintenance concepts, methods and procedures
• Extensive knowledge of Purchasing methods and procedures
• Extensive knowledge of Maintenance Management Information System
• Expert skill in Maintaining effective working relationships with others
• Expert skill in Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Expert skill in Preparing and maintaining confidential and sensitive records, files, and reports
• Expert skill in Using computers, applicable programs, applications, and systems
• Expert skill in Maintaining a safe and effective working relationship with others

Responsibilities

• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
• Inputs and maintains daily production reports and compiles monthly reports for manager.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Coordinates logistics of regional maintenance crews by securing lodging; scheduling arrival and departures; and making travel arrangements.
• Tracks and maintains regional maintenance crew schedule for current and future assignments.
• Tracks, documents, and processes regional maintenance crew timesheets and travel.
• Maintains records and inventories of materials, supplies, equipment, and regional crew completed assignments; and informs the Maintenance Regional Branch Manager and other department personnel of status.
• Performs other job responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED