Maintenance Project Coordinator III, Facilities

Enable Injections Inc.•Sharonville, OH

3d•Onsite

About The Position

Support the Facilities team in planning, coordinating, and executing facilities-related maintenance activities, routine operational tasks and projects Receive, prioritize, plan, and coordinate work orders, ensuring required materials, tools, spare parts, and labor resources are available Initiate, maintain, and complete all documentation in accordance with quality system procedures, GMP requirements, and safety regulations Utilize SAP (including SAP Fiori / Plant Maintenance) to create, plan, track, and close work orders; maintain equipment records; and document maintenance history Author and maintain documentation including work instructions, safety procedures, change controls, CAPA responses, maintenance plans, and project documentation Serve as a liaison between Facilities, Operations, and external vendors or contractors for repairs, maintenance, and project execution Participate in cross-functional project teams, collaborating with internal stakeholders to support facility improvements and expansions Support continuous improvement initiatives aimed at improving uptime, asset lifecycle performance, safety, and operational efficiency Develop, optimize, and maintain preventive and predictive maintenance plans to support operational efficiency and asset reliability Participate in audits or inspections as required Assist in authoring scopes of work, soliciting RFQs, vendor evaluation and selection Assist in managing equipment hierarchies, functional locations, and spare parts inventory to support maintenance readiness Assist in defining project scope, scheduling activities, staging resources, and tracking execution against project plans Assist in tracking and reporting on key performance indicators, maintenance KPIs, project milestones, equipment performance, downtime trends, and maintenance costs Assist with monitoring maintenance-related spending and inventory usage

Requirements

Associate’s degree, technical certification, or equivalent experience
2 years of experience in facilities, maintenance planning, project coordination, or a related role
Relevant maintenance planning and project management training
Strong computer skills, including Microsoft Office and CMMS / ERP systems (SAP preferred)
Experience planning, tracking, and reporting work execution and project activities
Ability to balance planned maintenance, reactive requests and project work while managing priorities effectively
Strong written and verbal communication skills; able to work effectively with technicians, contractors, vendors, and internal stakeholders
Works effectively as part of a team; builds cooperative relationships and begins to influence outcomes across departments
Responds effectively to changing needs, unexpected situations, and evolving priorities with minimal supervision
Demonstrates strong time management and follow-through skills to meet deadlines and department goals
Prioritizes and coordinates work to meet business and production needs
Effectively communicates technical issues and solutions verbally, in writing, and electronically
Demonstrates strong problem‑solving and decision‑making skills
Demonstrates accountability, reliability, and a strong safety mindset
Ability to analyze data, anticipate problems, diagnose issues, and propose corrective actions.
Ability to use hands to handle tools, controls, and equipment
Ability to climb ladders, stairs, and access rooftops safely
Ability to bend, stoop, kneel, crouch, crawl, and work in confined or uncomfortable positions
Ability to lift and carry up to 20 lbs.
Ability to remain stationary or active for extended periods
Ability to operate a computer and other office equipment
Specific vision abilities include close vision, color vision, peripheral vision, depth perception and the ability to adjust focus
Position requires regular, on‑site presence during normal business hours or as approved by management

Nice To Haves

Experience supporting preventive maintenance programs or asset management systems
Experience in a GMP-regulated medical device or pharmaceutical manufacturing environment
Knowledge of building systems such as HVAC, electrical, plumbing, mechanical, or utilities

Responsibilities

Support the Facilities team in planning, coordinating, and executing facilities-related maintenance activities, routine operational tasks and projects
Receive, prioritize, plan, and coordinate work orders, ensuring required materials, tools, spare parts, and labor resources are available
Initiate, maintain, and complete all documentation in accordance with quality system procedures, GMP requirements, and safety regulations
Utilize SAP (including SAP Fiori / Plant Maintenance) to create, plan, track, and close work orders; maintain equipment records; and document maintenance history
Author and maintain documentation including work instructions, safety procedures, change controls, CAPA responses, maintenance plans, and project documentation
Serve as a liaison between Facilities, Operations, and external vendors or contractors for repairs, maintenance, and project execution
Participate in cross-functional project teams, collaborating with internal stakeholders to support facility improvements and expansions
Support continuous improvement initiatives aimed at improving uptime, asset lifecycle performance, safety, and operational efficiency
Develop, optimize, and maintain preventive and predictive maintenance plans to support operational efficiency and asset reliability
Participate in audits or inspections as required
Assist in authoring scopes of work, soliciting RFQs, vendor evaluation and selection
Assist in managing equipment hierarchies, functional locations, and spare parts inventory to support maintenance readiness
Assist in defining project scope, scheduling activities, staging resources, and tracking execution against project plans
Assist in tracking and reporting on key performance indicators, maintenance KPIs, project milestones, equipment performance, downtime trends, and maintenance costs
Assist with monitoring maintenance-related spending and inventory usage