Maintenance Assistant Director

BEVERLY FARM FOUNDATION•Godfrey, IL

2d•$60,000 - $70,000•Onsite

About The Position

Responsible to direct and assist the Maintenance department and be in charge during the absence of Director of Maintenance. ESSENTIAL DUTIES AND RESPONSIBILITES includes the following. Other duties may be assigned. Assist in the planning, developing, organizing, implementing, evaluating, and directing of the maintenance department. (Includes department policies, procedures, job descriptions, etc. Assist in the development and implementation of departmental policies and Procedures to assure that the maintenance of the premises, facility and equipment, is current at all times. Develop and maintain a good working rapport with inter-department personnel, and other departments within the facility, to assure that maintenance programs can be properly planned and maintained to meet the needs of the facility. Assure that the facility and equipment is properly maintained for patient comfort and convenience. Supervise/monitors work of department personnel to ensure compliance of directives and established procedures. Interpret policies and procedures to department personnel as necessary. Serve on various committees of the facility, as required, in the absence of the director. Review department policies, procedures, manuals, job descriptions, etc., at least annually, and make recommendations to the department director. Ensure that patient’s rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and followed by all department personnel. Perform administrative requirements, such as completing necessary forms, reports, etc., and submitting such to the department director as required. Assist in recruiting, selecting and training competent department personnel and make recommendations to the department director. Ensure that the maintenance department’s administrative procedures are followed. Implement written policies that will effectively maintain equipment and supplies for the facility. Assist in scheduling department working hours, personnel, work assignments, etc. Inspect the facility, as directed, to ensure that the grounds, plant, and equipment are maintained in accordance with established policies and procedures and all hazardous areas are properly identified. Assist in inspecting, maintaining, and testing the fire alarm and emergency systems in accordance with established policies and procedures. Maintain appropriate records of test results. Assist in establishing an effective preventative maintenance program of cleaning, painting, maintaining facility equipment, etc., as necessary/approved. Establish a priority system on unscheduled maintenance. Maintain the heating and cooling units/systems in proper working condition, as specified by the manufacturer. Prior to the onset of seasonal changes inspect the systems for loose wires, broken lines, leaks, etc., and pre-start unit/system to assure proper working order. Assist in the development of and participate in programs designed for in-service education, on the job training and orientation classes for newly assigned department personnel. (Includes maintaining appropriate record keeping requirements of when classes were held, subject matter, attendance, etc.) Assist in determining departmental staffing, completing employee performance evaluations and make recommendations to the department director concerning wage and salary adjustments, hiring, terminations, transfers, etc. Assist in the development of the department budget. Requisition, control, and maintain an adequate level of required maintenance supplies and equipment. Replace equipment as necessary and approved. Maintain current written records of department expenditures and assure that adequate financial records and cost reports are submitted to the department director as required. Meet with department personnel, on a regularly scheduled basis, to assist in identifying and correcting problem areas, and/or the improvement of services. Delegate authority, responsibility and accountability to other responsible department personnel. Evaluate and implement recommendations from the facility’s committees, e.g. Infection Control, etc., as they may apply. Make written and oral reports/recommendations to the department director concerning the operation of the department. In the absence of the department director assume the authority, responsibility, and accountability of directing the maintenance department. Review complaints and grievances and make necessary oral/written reports to the department director. Attend and participate in workshops, seminars, etc., to keep abreast of current changes in maintenance procedures. Recommend to the department director the equipment and supply needs of the department. Assist in standardizing the methods in which work will be accomplished. Ensure outside services are properly completed/supervised in accordance with contracts/work orders. Other related duties and activities as may become necessary or as directed by the administrator. Stooping, sitting, standing, bending, lifting and moving intermittently during working hours. Works in all areas of the facility. Subject to frequent interruptions. Willingness to work beyond normal working hours, and in other positions temporarily, when necessary. Attend and participate in continuing educational programs. Subject to cuts, bruises, falls, burns from equipment, odors, etc. May be subjected to infectious diseases, substances, etc. Communicates with nursing personnel, and other department personnel. Required to work in adverse weather conditions. Required to be ON-CALL for emergency situations. Ability to work harmoniously with other department personnel and supervise non-professional personnel. Ability to resolve problems that arise such as mistakes, costly waste of supplies, misuse of equipment, settling personnel grievances, etc. Possess the ability to seek out new methods and principles and be willing to incorporate them into existing maintenance practices. Ability to plan and carry out programs in repair, new construction, and equipment installation. All other duties may be assigned.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
This individual must possess a knowledge in boilers, compressors, generators, etc. Including various mechanical electrical and plumbing systems.
Ability to interpret blue-prints and knowledgeable in building codes and safety regulations.
High School education or G.E.D. with four years minimum general maintenance experience and must maintain a valid class “B” driver’s license.
Ability to read and comprehend simple instructions, short correspondence, and memos in English.
Ability to write simple correspondence in English.
Ability to effectively present information in one-on-one and small group situations and other employees of the organization.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Ability to work harmoniously with other department personnel and supervise non-professional personnel.
Ability to resolve problems that arise such as mistakes, costly waste of supplies, misuse of equipment, settling personnel grievances, etc.
Possess the ability to seek out new methods and principles and be willing to incorporate them into existing maintenance practices.
Ability to plan and carry out programs in repair, new construction, and equipment installation.

Responsibilities

Assist in the planning, developing, organizing, implementing, evaluating, and directing of the maintenance department.
Assist in the development and implementation of departmental policies and Procedures to assure that the maintenance of the premises, facility and equipment, is current at all times.
Develop and maintain a good working rapport with inter-department personnel, and other departments within the facility, to assure that maintenance programs can be properly planned and maintained to meet the needs of the facility.
Assure that the facility and equipment is properly maintained for patient comfort and convenience.
Supervise/monitors work of department personnel to ensure compliance of directives and established procedures.
Interpret policies and procedures to department personnel as necessary.
Serve on various committees of the facility, as required, in the absence of the director.
Review department policies, procedures, manuals, job descriptions, etc., at least annually, and make recommendations to the department director.
Ensure that patient’s rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and followed by all department personnel.
Perform administrative requirements, such as completing necessary forms, reports, etc., and submitting such to the department director as required.
Assist in recruiting, selecting and training competent department personnel and make recommendations to the department director.
Ensure that the maintenance department’s administrative procedures are followed.
Implement written policies that will effectively maintain equipment and supplies for the facility.
Assist in scheduling department working hours, personnel, work assignments, etc.
Inspect the facility, as directed, to ensure that the grounds, plant, and equipment are maintained in accordance with established policies and procedures and all hazardous areas are properly identified.
Assist in inspecting, maintaining, and testing the fire alarm and emergency systems in accordance with established policies and procedures. Maintain appropriate records of test results.
Assist in establishing an effective preventative maintenance program of cleaning, painting, maintaining facility equipment, etc., as necessary/approved.
Establish a priority system on unscheduled maintenance.
Maintain the heating and cooling units/systems in proper working condition, as specified by the manufacturer.
Assist in the development of and participate in programs designed for in-service education, on the job training and orientation classes for newly assigned department personnel.
Assist in determining departmental staffing, completing employee performance evaluations and make recommendations to the department director concerning wage and salary adjustments, hiring, terminations, transfers, etc.
Assist in the development of the department budget.
Requisition, control, and maintain an adequate level of required maintenance supplies and equipment. Replace equipment as necessary and approved.
Maintain current written records of department expenditures and assure that adequate financial records and cost reports are submitted to the department director as required.
Meet with department personnel, on a regularly scheduled basis, to assist in identifying and correcting problem areas, and/or the improvement of services.
Delegate authority, responsibility and accountability to other responsible department personnel.
Evaluate and implement recommendations from the facility’s committees, e.g. Infection Control, etc., as they may apply.
Make written and oral reports/recommendations to the department director concerning the operation of the department.
In the absence of the department director assume the authority, responsibility, and accountability of directing the maintenance department.
Review complaints and grievances and make necessary oral/written reports to the department director.
Attend and participate in workshops, seminars, etc., to keep abreast of current changes in maintenance procedures.
Recommend to the department director the equipment and supply needs of the department.
Assist in standardizing the methods in which work will be accomplished.
Ensure outside services are properly completed/supervised in accordance with contracts/work orders.
Other related duties and activities as may become necessary or as directed by the administrator.