Maintenance Administrator (Payroll Experience Required)

TRANSIT MANAGEMENT OF CHARLOTTE INC•Charlotte, NC

5d•Onsite

About The Position

This position requires 100% onsite Under general direction, the Maintenance Administrator provides administrative and organizational support to the Director of Maintenance and the maintenance leadership team. This position involves handling sensitive and confidential information, maintaining employee records, preparing reports, and managing communications. The role ensures smooth office operations and contributes to an efficient, professional work environment. The following duties are standard for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Requirements

This position requires Payroll experience and 100% onsite
Strong ability to maintain confidentiality and ensuring all communications, record keeping, and file storage is maintained and not subject to breach.
This is an essential position which requires flexibility and on-site attendance. As business needs require, may be required to occasionally work outside of core business hours to support projects and time-sensitive matters.
Proficient in the use of computers, including database and other related maintenance systems/software & document management software and Microsoft Office
Strong communication skills: ability to interact productively with supervisors, peers, and subordinates
Superb organizational and time management skills.
High school diploma or equivalent required, Associates Degree or higher preferred
Prior administrative and task-oriented experience preferred, but not required

Nice To Haves

Payroll experience with Paylocity is a plus

Responsibilities

Serve as the primary assistant to the Director of Maintenance and support team, handling sensitive and confidential matters with discretion.
Maintain and manage payroll, attendance, and leave tracking for hourly and salaried employees, including leave of absence and paid time off.
Prepare, update, and submit weekly, monthly, and periodic reports for maintenance operations, including NTD, ABBG, and KPI reporting.
Track and manage employee records in accordance with the Collective Bargaining Agreement (CBA), including certifications, pay rates, attendance, and discipline.
Compile and maintain accurate records of office activities and employee transactions.
Assist with onboarding new hires, ensuring all processes and documentation are complete.
Answer and direct department telephone calls; handle incoming and outgoing correspondence promptly.
Develop and format correspondence, including bulletins, letters, memos, and reports, and assist with the dissemination of internal and external communications.
Assist in preparing CBA grievance hearing documents using manager notes, employee files, and CBA guidelines.
Schedule meetings, maintain department calendars, and occasionally plan or coordinate events and meetings at the company level.
Maintain inventory and order supplies for the maintenance division. Distribute mail and paychecks to appropriate departments.
Operate office equipment, including photocopiers, scanners, and voicemail systems.
Maintain job requisitions and staffing reports, collaborating with relevant personnel to update employee statuses.
Ensure compliance with environmental and safety regulations through organized documentation and processes.
Perform other related duties as assigned by the department management team.

Benefits

Paid holidays
Paid sick days
Paid personal days
Paid Vacation after completion of one year
Healthcare (Medical, vision, life insurance, dental) - § Eligibility after waiting period
Flexible Spending Account, Healthcare Spending Account, Dependent Care Spending Account
Defined Benefit (Pension) - § Mandatory employee contribution
Deferred Compensation (457) - § Company matches up to 4% after 1 year
Long Term Disability
Paid bi-weekly