Mailing Coordinator

Lahlouh•Blue Ash, OH

4d•Onsite

About The Position

Lahlouh’s business model is built on solving end-to-end supply chain problems not simply processing transactional print orders. Lahlouh is a partner that focuses on developing collaborative, comprehensive solutions that endeavor to meet all the communication needs of our clients’ dynamic and evolving marketplaces. Lahlouh's mission is to provide the highest quality, most cost-effective business communications solutions available. Core capabilities include: Sheet-fed Offset Print • Fulfillment / Distribution Logistics Dynamic Digital & Large Format Print • Packaging Design & Print Mailing • Marketing Promotions Bindery & Finishing • Promotional Products Online (e-commerce) Solutions • Workflow Automation Solutions Position: Mailing Coordinator Reports to: Direct Mail Production Manager FLSA Status: Non-Exempt Department: Mailing Location/Shift: Blue Ash, Ohio / 1st Shift Essential Function: The Mailing Coordinator is responsible for preparing mailing jobs for entry, coordinating 3rd party arrangements, and scheduling jobs to be produced in a timely, efficient and cost-effective manner.

Requirements

Knowledge of Mailing requirements, equipment, and processes
Excellent eye for detail
Highly motivated with a positive attitude and ability to problem-solve
Ability to multi-task
Ability to follow written and oral instructions
Communicate effectively with internal teams
Have an advanced knowledge of computers (knowledge of Pace and/or Prestige is a plus)
Meet company and departmental standards, including: Customer Requirements, Compliance, Safety, Quality, etc.
Follow Lahlouh ISO Quality Procedures and Work Instructions, and complete forms and checklists as necessary
Follow Lahlouh policies outlined in the company handbook
Work extended hours, as business needs dictate
Perform other duties as required
Attend and/or host company and department meetings
General knowledge of company workflow, advanced knowledge of department workflow and requirements
Advanced knowledge of USPS rules and regulations and staying informed of any changes
Ability to sit, stand, and/or walk for prolonged periods of time
Ability to operate a fork lift
High school graduate/GED

Responsibilities

Create and maintain a schedule for the department and communicate the expected time to start and complete tasks
Maintain job production statuses
Utilize quality control check procedures
Schedule 3rd party transportation services for mailings
Review, follow, and question information provided – require clarity and consistency
Be prepared to answer questions regarding jobs as well as communicate material needs in order to meet mailing drop dates
Produce mailing production paperwork
Monitor Mailing Department inventory, and create purchase requisitions to replenish inventory
Create reports and/or provide feedback to upper management
Communicate with USPS
Assist with mailing handwork functions, as needed