Mail Services Associate

Column Technical Services•New York, NY

3d•Onsite

About The Position

Column Technical Services is seeking a reliable Mail Services Associate to support shipping & receiving and internal operations within a large, reputable healthcare organization located onsite in Manhattan, NY. If you are highly organized and a strong team player, we encourage you to apply today! Job Summary Responsible for receiving, inspecting, and distributing all incoming merchandise, supplies, equipment, and postal mail in a timely and accurate manner.

Requirements

Minimum of two years
Excellent organizational skills

Nice To Haves

High School Diploma or GED preferred.

Responsibilities

Coordinates and manages the movement of delivery trucks by assisting with the assignment of loading docks and providing clear directions to drivers.
Ensures appropriate equipment is available to safely unload deliveries (e.g., pallets, flatbed carts, pallet jacks).
Conducts physical inspections and counts of incoming merchandise, supplies, and equipment to verify quantities and specifications against packing slips and bills of lading.
Identifies and promptly reports discrepancies, including shortages or damaged items, to the supervisor or manager.
Notifies Security immediately if unauthorized individuals enter shipping or receiving areas.
Signs packing slips and bills of lading upon receipt of deliveries.
Documents any quantity discrepancies by adjusting figures on the bill of lading or packing slip when physical counts do not match received documentation.
Prioritizes urgent or time-sensitive deliveries (e.g., overnight shipments, messenger services, perishables) by routing them to designated areas for immediate internal distribution.
Delivers merchandise, equipment, and mail directly to designated requisitioners.
Uncrates shipments as necessary and palletizes or stacks items onto appropriate internal delivery carts or trucks.
Completes missing delivery details on parcel labels, including employee name and delivery location.
Obtains recipient signatures confirming receipt of delivered merchandise and equipment.
Provides requisitioners with a copy of the packing slip for their records.
Records deliveries received without a purchase order in the delivery logbook, including tracking number, sender, and recipient information.
Follows established delivery routes as directed by the supervisor or coordinator.
Submits original packing slips to the data entry clerk for processing and files signed copies in the appropriate purchase order sequence folders.
Receives, sorts, and distributes internal and external mail.
Provides backup coverage for staff who are absent, on vacation, or otherwise unavailable, which may include stocking supplies and delivering film or digitized files.
Maintains accurate and up-to-date departmental records by ensuring all logbooks are organized, current, and available for tracking or audit purposes.
Performs other related duties as assigned.