Mail and Move Coordinator

JLL•Chicago, IL

2d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Pay: $23.79 - $34.51 / hr Location: Chicago, IL | Salesforce Tower Travel: less than 5% Mail and Move Coordinator - JLL What this job involves: This position is responsible for managing all aspects of mail and package services across the facility, including daily mail sorting and delivery, package logistics coordination, and site support services. The role requires strong organizational skills and attention to detail to ensure efficient mail operations and provide additional administrative support as needed. What your day-to-day will look like: Mail and Package Management: Pick up, sort, date stamp, and deliver mail from various sources; manage incoming packages from multiple carriers (FedEx, UPS, USPS, DHL, Amazon) including manifest logging and processing outgoing shipments Employee Mail Support: Assist employees with mail requests and deliver shipments to final destinations throughout the facility Security and Access Services: Provide backup key access and vendor escort services as needed to ensure proper facility security protocols Facilities Support: Provide backup facilities support and manage customer work orders within the work order management system Event Planning and Coordination: Assist with developing scope and schedules for relocation, reconfiguration setups, and event resets Administrative Documentation: Handle meeting minutes, agendas, event project reports, and manage action agendas with associated project documentation Project Documentation Management: Review and edit team-developed event project documentation and maintain updates on client or facility management SharePoint sites

Requirements

2+ years' experience in corporate mailroom operations, project coordination, or similar role in a Corporate Real Estate environment
Experience with UPS, Federal Express, and courier services
Proficiency in Microsoft Excel, Word, Google Suite and basic computer skills for email communication and manifest logging
Strong organizational and time management skills
Attention to detail for accurate package logging and mail sorting
Physical ability to lift packages and walk throughout the facility
Professional communication skills for interaction with employees and vendors

Nice To Haves

Previous experience in mail services or logistics coordination
Familiarity with package tracking systems and courier services
Experience with office support services and administrative tasks
Previous experience in CMMS systems and working with work orders
Knowledge of office equipment maintenance and supply management
Ability to prioritize tasks, manage time effectively, and work both independently and as part of a team
Strong organizational skills and attention to detail with ability to multi-task

Responsibilities

Pick up, sort, date stamp, and deliver mail from various sources
Manage incoming packages from multiple carriers (FedEx, UPS, USPS, DHL, Amazon) including manifest logging and processing outgoing shipments
Assist employees with mail requests and deliver shipments to final destinations throughout the facility
Provide backup key access and vendor escort services as needed to ensure proper facility security protocols
Provide backup facilities support and manage customer work orders within the work order management system
Assist with developing scope and schedules for relocation, reconfiguration setups, and event resets
Handle meeting minutes, agendas, event project reports, and manage action agendas with associated project documentation
Review and edit team-developed event project documentation and maintain updates on client or facility management SharePoint sites