M&A Integration Program Coordinator

Woolpert

1d

About The Position

Woolpert is hiring a Merger & Acquisition Integration Program Coordinator to join our dynamic M&A Integration Team. This position reports to the Senior Director, Merger and Acquisition Integration, and is responsible for the M&A Integration Leads in planning, executing, and tracking integration activities across multiple work streams. This role requires strong program coordination skills, attention to detail, and the ability to operate cross-functionally. The coordinator will ensure timely follow-up on key deliverables, create and maintain content (e.g., presentation decks, integration plans), and enhance tools and systems (especially Smartsheet) to drive efficient collaboration and visibility during post-merger integration (PMI). The role also supports pre-close planning activities (where permissible), maintains decision logs, and enforces governance standards within the Integration Management Office (IMO) framework.

Requirements

• Bachelor’s degree in Business Administration, Management, Project Management, Business Analytics or a related field
• 2–5 years of experience in project coordination, program management, integration support (acquisition integration support is preferred) or related roles
• Strong communication skills written (reports, decks) and verbal (meetings, facilitation)
• Excellent organizational and multitasking abilities, with strong attention to detail
• Analytical mindset: ability to collect data, analyze, and present insights
• Proven ability to work cross-functionally and build relationships across different business functions
• Comfortable in a fast-paced, ambiguous, high-stakes environment
• Proficiency in PowerPoint, Excel, and data visualization tools

Nice To Haves

• Intermediate to advanced Smartsheet experience
• Exposure to / Experience in to structured change-management frameworks (e.g. ADKAR, Prosci) is a plus
• Prior experience with mergers & acquisitions integration or cross-functional project coordination.
• Highly proactive, self-starter attitude
• Problem-solving orientation, with the ability to foresee integration challenges and drive action
• Strong time management and prioritization skills
• Ability to handle confidential and sensitive information with discretion

Responsibilities

• Work in close collaboration with Integration Directors to manage the progress of integration activity
• Create, maintain and update project plans and roadmaps in Smartsheet
• Create and manage content: slide decks, status reports, executive summaries, integration playbooks, and communication materials
• Track follow-up actions, risks, issues, and dependencies; ensure integration leads and workstream owners address them on time
• Prepare weekly / monthly integration status reports, dashboards, and metrics for senior leadership
• Facilitate cross-functional meetings, integration working sessions, and integration steering committee meetings
• Support synergy tracking and benefit realization efforts; collect data, analyze, and report on progress
• Help coordinate Day 1 readiness activities, including communications, key process changes, and organizational alignment and extend support through Day 30/60/100 plans and tracking.
• Identify and execute opportunities to improve integration processes and tools; propose and implement Smartsheet enhancements and/or automation to streamline coordination
• Work closely with HR, IT, Finance, and other functional leads to ensure integration timelines, deliverables, and milestones are met
• Support preparation, integration, health checks, and lessons-learned documentation
• Assist with structured change management planning and execution by coordinating stakeholder mapping and engagement efforts, supporting communications and training initiatives, and monitoring change adoption progress.

Benefits

• Freedom to Work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees