LoveWorks and Events Assistant

Point Loma Nazarene UniversitySan Diego, CA
18d$21 - $22

About The Position

PLNU is seeking a dynamic individual to support our LoveWorks and Study Abroad programs providing meaningful international experiences for students while ensuring operational excellence behind the scenes.

Requirements

  • Two years of clerical experience, with emphasis on data and financial tracking/management
  • One year project management experience or equivalent, with emphasis on logistical details
  • Strong computer skills including the use of Google applications as well as MS Word, Excel, Access and website maintenance, and ability to type 45 wpm
  • Strong organizational skills including ability to use independent judgment in prioritizing and carrying out tasks
  • Ability to work effectively while under deadline pressure and with multiple interruptions
  • Accuracy and attention to detail
  • Strong communication skills and command of correct English usage, spelling, grammar and punctuation
  • Understanding of and commitment to the spiritual mission of the university
  • Evidence of Christian commitment and active church involvement.
  • In addition, staff agree to live in agreement with PLNU’s Community Life Covenant.

Nice To Haves

  • A proactive team player who thrives in a fast-paced, detail-oriented environment
  • Someone who enjoys coordinating events and managing multiple timelines
  • Experience communicating with diverse stakeholders, including vendors, agencies, and students
  • Ability to support the preparation and execution of training events and information sessions
  • Skill in coordinating communication across departments and external partners
  • A creative approach to developing and distributing promotional materials
  • Strong budgeting awareness with the ability to monitor expenses and track account activity
  • Leadership ability to supervise and mentor student assistants effectively
  • Capacity to manage inventory and ensure program materials are ready and accessible
  • A service-oriented mindset with a focus on delivering excellent support to all participants

Responsibilities

  • Providing administrative and logistical support for the LoveWorks and Study Abroad programs
  • Coordinating application, onboarding, and preparation phases for student travelers
  • Managing document collection and tracking for traveler requirements such as visas and health clearances
  • Collaborating with travel agents, church leaders, and international partners
  • Organizing program supplies, maintaining inventories, and distributing resources
  • Supporting planning and execution of training events for participants
  • Liaising with internal departments to ensure program needs are met smoothly
  • Monitoring budgets, reconciling expenses, and reporting to Accounting and Finance
  • Supervising student assistants in administrative, promotional, and logistical tasks
  • Maintaining program records, including financial documentation and promotional content

Benefits

  • health
  • dental
  • tuition benefits for employees and dependents
  • competitive retirement matching
  • vacation and sick time
  • 15 paid holidays per year
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