Logistics Specialist, Mission Awareness

DOGS INC • Palmetto, FL

5d • Onsite

About The Position

The Mission Awareness Logistics Specialist supports the Mission Awareness team by coordinating the planning, coordination, and execution of mission-facing events, programs, and projects. This role ensures seamless logistics, strong internal and external coordination, and consistent mission-centered experiences for donors, guests, and the public.

Requirements

• Bachelor’s degree or equivalent professional experience in event management, communications, nonprofit administration, or a related field.
• 3–5 years of experience supporting donor-facing and fundraising events, programs, or logistics, preferably in a nonprofit or mission-driven environment.
• Knowledge of nonprofit operations and mission-based storytelling.
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Demonstrated ability to work collaboratively across departments and with external partners.
• Excellent written and verbal communication skills.
• Proficiency with event management tools, calendars, spreadsheets, and project tracking systems.
• Exceptional attention to detail
• Proactive problem-solving
• Calm and effective under pressure
• Strong time management and follow-through
• Service-oriented mindset
• Commitment to mission and values

Responsibilities

• Coordinate logistics for mission awareness events, including donor events, commencements, public performances, tours, and large-scale mission-focused gatherings.
• Support execution of large events such as a 1,000+ attendee open house and major fundraising events, including setup, run-of-show, and breakdown.
• Develop and manage detailed event timelines, task lists, and execution plans.
• Coordinate room reservations, layouts, equipment, catering, transportation, signage, and materials.
• Serve as on-site logistics lead or support during events, ensuring smooth execution and rapid issue resolution.
• Coordinate all tour requests from Philanthropy staff with Operations staff person
• Liaise with internal departments (Facilities, Catering, IT, Marketing, Development) to ensure alignment and readiness.
• Maintain centralized event and travel calendars and project timelines for Mission Awareness initiatives.
• Track logistics-related budgets and expenses; assist with post-event reconciliation.
• Create and maintain event documentation including checklists, schedules, and post-event reports.
• Support data tracking related to attendance, capacity, and operational outcomes.
• Support Event Specialist and Fundraising Specialists during peak seasons and large-scale initiatives.
• Contribute to process improvement by identifying efficiencies and standardizing logistics workflows.

Benefits

• Comprehensive Benefits: Full dental and vision insurance premiums covered, competitive medical coverage, and a $15,000 life insurance policy.
• Retirement Match: A discretionary retirement plan match for all benefit-eligible employees after one full year of employment.
• Campus Perks: Free access to our fitness center and chef-prepared lunches served on campus (Monday-Friday).
• Time to Recharge: Generous Paid Time Off policies (12-20 days/year based on tenure). Enjoy 13 paid holidays—including your birthday!
• Reward-Based Programs: Our Learn and Earn education program and Pawsitive Strides walking program offer many opportunities to earn additional Paid Time Off.
• Dog-Friendly Workplace: Bring your well-behaved, pre-screened dog to work and enjoy the ultimate companion-friendly environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level