Logistics Planner USA - Barebells I NOCCO I Vitamin Well

Vitamin Well Group•Los Angeles, CA

About The Position

As Logistics Planner, you will be a key player in our operations team, responsible for ensuring smooth transportation of Vitamin Well products from producers to warehouses - with a focus on customer service, efficiency, sustainability, and cost awareness. You will have daily contact with supply planners, transport providers, producers, and our Headquarters (Sweden), which places high demands on your communication skills and structured approach. You will make sure our logistics flow seamlessly and that we exceed both internal and external expectations. The role is based at our US hub in Los Angeles, and reports to the Operations Manager.

Requirements

Education: Bachelor’s degree in Supply Chain Management, Business Administration, or a related field preferred.
Experience: 1-3 years of experience in logistics, order management, or supply chain coordination
Experience with Microsoft Dynamics or similar ERP systems is highly preferred.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
Strong MS Excel skills (Power query, Power pivot and Power BI are a plus)
Strong understanding of order management, inventory control, and logistics processes.
Strong analytical, problem-solving skills
Willingness to learn, improve, adapt and work efficiently
Excellent verbal and written communication skills
Ability to plan and organize workload and work within tight deadlines
Ability to flourish in a team-oriented environment

Responsibilities

Oversee and track shipments in collaboration with central and regional warehouses, addressing any logistical delays or discrepancies promptly.
Maintain accurate inventory records in our ERP system, ensuring real-time updates.
Analyze inventory and inbound reporting to troubleshoot potential challenges.
Work with Operations & Supply Planning Manager to monitor inventory levels and coordinate replenishment
Input, update, and track logistics data, including orders, shipments, and inventory
Ensure seamless integration between different functions, such as sales, purchasing, and warehouse management, within the ERP system.
Generate and analyze various reports, providing insights into logistics performance, inventory turnover, and order processing.
Troubleshoot and resolve any system-related issues, collaborating with the IT team as needed.
Develop and manage logistics timelines during high-demand periods to ensure consistent product availability.
Work with freight carriers, warehouses, and distribution centers to ensure timely and accurate shipping and receiving of products.
Monitor and track shipments to ensure deliveries are made on time and in full.
Ensure all necessary documentation (invoices, shipping labels, customs documentation, etc.) is properly prepared and filed.
Ensure timely and accurate billing and receiving of inventory in the ERP system
Coordinate and execute stock transfers
Work closely with internal departments (sales, operations, finance) to ensure smooth and efficient logistics operations.
Coordinate with Operations & Supply Planning Manager, suppliers, transportation providers and warehousing partners on timely shipping and receiving of finished goods
Provide customer service and support by addressing inquiries regarding orders, delivery status, and inventory.
Formally communicate in meetings or directly with key stakeholders, internally and externally
Attend all routine collaboration calls to maintain visibility and ensure alignment to shipping and production plans
Support value added packaging initiatives with 3rd party facilities
Collaborate with stakeholders in different time zones (EU), flexible hours are required for the role
Support the execution of new product launches