Logistics Operations Coordinator

Usada•Colorado Springs, CO

1d•$20 - $27

About The Position

Logistics Operations Coordinator USADA is seeking a dedicated and driven person to help our organization fulfill its mission to "Stand with athletes to champion their right to clean sport, inspire true and healthy sport, and promote the integrity of sport.” This is an incredibly exciting time to join Team USADA, as we continue to grow our Anti-Doping program and work to support major international competitions such as the Olympic and Paralympic Games in 2026 (Milan), and 2028 (Los Angeles). New team members will have the chance to help ensure USADA is well-positioned in the near and long term for these opportunities as we look to the future with our efforts to protect clean athletes. With the 2028 Games on domestic soil, there will also be opportunities and growth potential over the years for USADA team members to underpin the organizing committee’s commitment to a clean Games. JOB SUMMARY: The Operations Logistics Coordinator is a data-driven and detail-oriented member of our Doping Control Officer (DCO) program. They strive to contribute to operational productivity and are dedicated to continually seeking out efficiencies that push us to improve execution of procurement, logistics, shipping, control, and more. They are responsible for ensuring USADA’s logistics and procurement needs are met in a manner that supports the exceptional delivery of our anti-doping programs in the field. This includes managing relationships with our third-party logistics (3PL) partner, carrier services, and more than a dozen providers of products and resources that are essential to our operations. They are committed to the success of an internal customer base of more than 80 Doping Control Officers (DCOs) who conduct USADA’s drug-testing work in the field.

Requirements

One (1) to three (3) years of applicable experience that includes supply chain operations, logistics, and/or procurement
Excellent oral and written communication skills
Excellent interpersonal skills
Values Diversity, Equity and Inclusion among internal and external parties
Ability to multitask and to work accurately under pressure
Excellent organizational skills
Demonstrated ability to meet deadlines
Moderate proficiency in Microsoft Office to include Word, Excel, Outlook, Teams, etc.
Physical requirements: Standing, crouching, lifting, pushing/pulling, up to 50% of the day (4 hours), on a regular basis.
Must be able to lift 25 lbs. on a regular basis and up to 50 lbs. periodically.
Must have existing authorization to work in the United States.

Nice To Haves

Familiarity with Warehouse Management Systems

Responsibilities

Coordinate the execution of logistics via our 3PL partner, including supporting the business relationship and troubleshooting macro and micro-level challenges with execution of orders through the 3PL’s system
Drive strategic reviews and analysis with our 3PL partner to ensure performance and operational expectations are being met
Build and manage relationships with carrier services (e.g., UPS, FedEx, World Courier) to ensure reliable and cost-effective service in the shipment of samples
Review data and trends with product inventory, shipping times, costs, etc. to develop recommendations for improving USADA’s time and cost-efficiencies
Proactively develop solutions for logistics issues that are identified yourself or reported by other members of the USADA team
Provide exceptional customer services to our DCOs for their logistics needs, including prompt and professional responses to requests for assistance received via phone, email, etc.
Monitor and approve all inventory purchase orders
Prepare data for negotiations with carrier services, equipment supplies and all vendors to negotiate advantageous terms
Help create distribution and procurement standard operating procedures
Plan, coordinate and execute logistical support for major domestic and international sport events where USADA is providing anti-doping services
Keep the DCO Operations Manager aware, at appropriate frequency and depth of content, of relevant results, challenges, and opportunities within DCO Operations logistics function
Be a utility player, providing support to other DCO Operations team core functionality, as the need arises
Provide prompt and superior quality customer services to DCOs, and sample collection personnel by answering calls and emails
Provide general support to USADA DCOs
Recommend necessary updates and revisions to USADA protocol and procedures as related to Doping Control
Maintain confidentiality at all times
Projects and other duties as assigned to support our DCO Operations team