Logistics Coordinator

Neumann Kaffee Gruppe (NKG)•Hoboken, NJ

About The Position

We are Neumann Kaffee Gruppe. And we love coffee. For us at Neumann Kaffee Gruppe (NKG), everything revolves around coffee. As a globally active green coffee service group, our more than 3,300 employees in 28 countries work with dedication for and with green coffee, which is always the focus of our services along the entire coffee supply chain. Our fields of work are just as diverse as our employees and we are proud to live this diversity. Neumann Gruppe USA, Inc. (NGUS) is a holding company that provides shared support services to the three NKG import companies in the United States: Rothfos, InterAmerican Coffee and Atlas Coffee Importers. These shared services — which include Logistics, IT, Human Resources and Accounting — enhance both efficiency and communication.

Requirements

Bachelor’s degree in Supply Chain Management, International Business, Logistics, or related field.
3–5 years of relevant experience in supply chain, import/export operations, or claims handling.
Familiarity with marine insurance, Incoterms, and international shipping documents.
Analytical Root cause analysis, data interpretation, trend identification
Communication Strong written and verbal communication; negotiation and conflict resolution
Technical Knowledge of trade terms, insurance policies, warehouse operations
Organization Strong time and file management, multitasking under pressure
Systems Proficiency Excel, ERP systems (e.g., Eximware), email and digital tracking tools
Detail-oriented and proactive.
Solution-focused with a high sense of urgency.
Ethical and discreet with sensitive documentation.
Comfortable working across cultures and time zones.

Nice To Haves

Experience in green coffee, agri-commodities, or FMCG sectors preferred.
Coffee Quality Institute (CQI) or SCA Certification.
Incoterms Training.
Marine Insurance or Claims Certification.

Responsibilities

Claims Management Handle end-to-end processing of claims related to: Damaged, contaminated, or infested green coffee. Weight or quantity discrepancies. Delays or shipment loss.
Prepare and organize supporting documentation: Inspection reports, lab results, photos. Bills of lading, delivery receipts, and contracts.
Track and update the status of all claims using internal systems.
Investigation & Recovery Perform root cause analysis in collaboration with logistics, procurement, and quality teams.
Determine liable parties (e.g., supplier, shipper, warehouse).
File insurance claims (e.g., marine or warehouse) and follow up to ensure timely settlement.
Negotiate recoveries including refunds, credits, or replacements from suppliers or carriers.
Reporting & Documentation Maintain accurate records of all claims, settlements, and communications.
Provide regular reports to management on: Open/closed claims. Financial recoveries vs. losses. Emerging trends or risks.
Collaboration & Risk Mitigation Liaise with cross-functional departments including: Quality Assurance, Procurement, Finance, Legal, and Logistics.
Contribute to process improvements that reduce the frequency and impact of claims.
Support audit and compliance functions by ensuring documentation is complete and accurate.