Logistics Admin Coordinator

Green Zone Recycling - Illinois • Elgin, IL

15d • Onsite

About The Position

We're hiring a Logistics Coordinator / Administrative Lead to keep shipments moving and customers informed. You'll coordinate outbound deliveries, own shipping documentation, communicate across sales/operations/carriers, and support invoicing and accounts receivable follow-up. If you're detail-oriented, enjoy solving problems, and thrive in a fast-paced environment, this role offers high visibility and real day-to-day impact.

Requirements

• 2+ years of experience in logistics coordination, operations administration, or supply chain support
• Strong Excel skills (tracking, reporting, pivot tables, lookups, data validation)
• Experience with logistics systems and business tools (ERP/CRM) and/or accounting software
• Understanding of domestic shipping processes (international shipping experience is a plus)
• Working knowledge of invoicing and A/R documentation, including collections follow-up
• Clear, professional communication skills and the ability to coordinate priorities across internal teams and external partners
• Highly organized, detail-oriented, and comfortable working independently

Nice To Haves

• Experience in a high-volume or multi-department logistics environment
• Experience training or mentoring team members
• Bilingual (English/Spanish) preferred

Responsibilities

• Coordinate shipment schedules, carrier dispatch, delivery appointments, and tracking
• Proactively identify and resolve delays, shortages, discrepancies, and compliance issues before they impact customers
• Prepare, review, and maintain shipping documents and required compliance paperwork
• Build and maintain Excel reports to support scheduling, service levels, and operational visibility
• Coordinate invoicing requests and provide accurate documentation to support A/R follow-up
• Review aging reports, follow up on outstanding balances, and escalate issues as needed
• Serve as a primary point of contact for customers, carriers, vendors, sales, and operations
• Partner with sales on complex orders, shipment planning, and documentation requirements
• Maintain accurate logistics, customer, and financial data in internal systems (e.g., Quickbase/ERP/CRM)
• Recommend and implement process improvements to increase efficiency, accuracy, and on-time performance

Benefits

• medical
• dental
• vision
• paid time off
• other company-sponsored benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees