Logistics Coordinator

Flyspace Productions LLC•Pittsburgh, PA

3d•Onsite

About The Position

We’re looking for a highly organized and proactive Logistics Coordinator to join our team. This role is perfect for someone who thrives in a fast-paced, operations-driven environment and enjoys balancing administrative coordination with real-time problem solving. As a key link between our office operations and field teams, you’ll play a critical role in ensuring events, projects, and staffing needs run smoothly from start to finish. If you enjoy managing details, collaborating across teams, and keeping things running seamlessly behind the scenes—this is the role for you.

Requirements

2–3+ years of experience in administrative, operations, or logistics roles
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Ability to think quickly and solve problems in real time
Experience with scheduling systems (Lasso or similar preferred)
Proficiency in Google Workspace
Valid driver’s license
Willingness to travel to off-site locations as needed
Ability to lift up to 50 lbs
Flexibility to work evenings, weekends, and holidays as needed

Responsibilities

Coordinate hiring efforts for part-time staff and contractors
Post and manage job listings via JazzHR
Screen candidates, track applicants, and schedule interviews
Represent the company at job fairs and recruiting events
Facilitate onboarding, paperwork, and orientation scheduling
Build and manage schedules using Lasso across events and departments
Fill shifts quickly and efficiently, including last-minute call-offs
Coordinate staffing coverage, including sick time requests
Ensure accuracy and completeness of all staffing plans
Communicate assignments and updates clearly across teams
Participate in a rotating weekend on-call schedule (with additional compensation)
Act as a point of contact for part-time staff
Help resolve employee concerns and escalate when appropriate
Support HR processes and ensure compliance with labor regulations
Promote clear communication between leadership and frontline teams
Coordinate employee training across departments
Support day-to-day logistics and operational workflows
Assist with vehicle scheduling and deployment
Contribute to process improvements and operational efficiency