Logistics and Facilities Specialist

Carlsmed•Carlsbad, CA

54d•$80,000 - $95,000

About The Position

As a Logistics and Facilities Specialist, you will support the Advanced Manufacturing Technology team's goal delivering, developing and expanding processes for personalized aprevo devices. You will be the owner of logistics coordination and facility projects. You will have autonomy and be expected to identify solutions to problems on your own. In addition to owning logistics coordination and facilities improvements, you will support the Sales, Sales-Ops, Quality teams, suppliers and third-party partners in execution of day-to-day case delivery activities. To be successful in this role, you must be a team-player, self-motivated, and invested in improving patient lives.

Requirements

Bachelor's degree in business administration / management, Facilities Management, Engineering or equivalent
5-8 years of Facilities or Operations experience in a regulated environment required
Strong understanding of commercial building systems (HVAC, Electrical, life safety)
Experience with workplace safety standards and emergency preparedness procedures
Experience with facility operations, office management or building services
Experience with logistics scheduling and order management
Experience with FDA-regulated environments (21 CFR Part 820 awareness) and Good Documentation Practices (GDP)
Excellent communication and customer service skills with cross-functional teams
Valid driver's license and ability to travel as necessary

Nice To Haves

Experience with spine or orthopedics highly desired

Responsibilities

Process and track patient-specific product orders, ensuring timely and accurate fulfillment
Courier scheduling for routine delivery of product
Scheduling of Same-Day-Shipment of emergent cases
Travel for Same-Day-Shipment as-necessary
Monitor existing schedules for changes and proactively communicate updates to sales representatives and operations teams
Perform NetSuite transactions for order fulfillment
Perform spend analysis and identify opportunities for logistics cost savings and improvements
Maintain accurate records for POs, shipments, and individual service requests for specific accounts
Monitor and track PO progress to ensure timely delivery and resolve discrepancies or delays
Monitor ongoing shipment activities and manage shipping exceptions / events
Serve as backup for image acquisition team, routine production order management and replenishment order management for instruments and inventory
Serve as primary liaison with property management for building maintenance, repairs and services
Submit and track work orders
Support space planning, seating arrangements, and visitor procedures
Coordinate installation / maintenance of office furniture, fixtures and equipment
Maintain facility safety standards and assist with emergency preparedness procedures
Monitor cleaning services and ensure building common areas meet company expectations
Monitor facility budget, expenses and variances
Manage facility-related inventory (office supplies, tools, consumables)
Coordinate with IT on infrastructure needs and assets