Loan Documentation Administrator

NBT Bank • Utica, NY

4d • $29 - $39

About The Position

The Loan Documentation Administrator at NBT is responsible for preparing, reviewing, and ensuring accuracy and compliance for loans across the bank’s lines of business. The Loan Documentation Administrator develops and influences documentation policy along with the department manager. Advanced technical expertise in complex loan documentation as well as documentation and origination software are utilized to ensure the systems and documentation are compliant and ensure adherence to loan approval, loan policy, bank procedures, laws, and regulations. Apply advanced knowledge of loan accounting system setup, documentation software including products and specs, origination software, policy, procedures, regulations, and law to ensure the bank’s interests and assets are protected. Analyze information, comprehend complex loan documentation and structure including swaps, participations, syndications and letters of credit. They are capable of independent decision making, only requiring guidance on more complex situations. Work with General Counsel and external counsel creating appropriate language in documentation that adheres to laws and regulations, policy and procedures. Activities directly impact customer accounts, bank reporting, and risk mitigation. Responsible for managing bank approved attorneys and the development and maintenance of standardized legal language for approved external counsel. Lead development and testing of enhancements and upgrades to documentation and origination systems providing guidance to all levels of employees.

Requirements

• Bachelor’s degree and 3 years’ experience required. Or equivalent combination of education and experience.
• Ability to comprehend complex commercial loan structure, loan policy, regulations, and law; analyze requests and data required; identify and communicate risks.
• Strong organizational skills required
• Good communication skills (written and oral) required
• Strong reading and comprehension skills required
• Intermediate computer skills required

Nice To Haves

• Professional or customer service experience preferred
• Accounting skills preferred

Responsibilities

• Accountable for the support of loan documentation preparation and/or review of complex commercial loan documentation including swaps, participations and syndications ensuring accuracy and meeting requirements of loan approval, policy, regulations, and law. This will include reporting any exceptions to the appropriate parties and escalation of potential risk, and resolution of exception items.
• Develop and implement new products or enhancements within loan documentation or origination systems collaborating with counsel and business lines. Train new employees and/or new products/work flow.
• Maintain advanced knowledge of, and demonstrate ongoing compliance with, all laws and regulations applicable to this position. Adhere to policies, procedures, and internal controls. Ongoing focus on risk and fraud mitigation.
• Uphold service level standards under normal conditions.
• Assist with employee training and onboarding
• Other duties as assigned

Benefits

• At NBT we empower people to grow, innovate, and thrive through meaningful work, a supportive culture and opportunities to make a real impact in your community – because your success drives our success.
• At NBT, we value and support your wellbeing by offering generous time-off policies, wellness initiatives and flexible work arrangements, so you can thrive both personally and professionally.
• NBT believes community involvement fosters our success and the success of those around us. Through volunteer service and charitable partnerships, we empower our employees to make a positive impact beyond the workplace.
• NBT believes in creating a workplace where every voice matters and every team member feels empowered to contribute. With supportive leadership, we foster an environment where employees are connected, inspired, and valued.
• Whether you’re just starting your career or serve in a senior leadership role, your growth and development are our priority. NBT provides a wide variety of development programs and tools for you to reach your full potential.
• NBT recognizes and rewards your contributions with competitive compensation, comprehensive benefits and performance-based incentives – ensuring you feel valued every step of the way.
• NBT has built a reputation as a stable financial institution by growing our people and our business, evolving our processes and managing risk. We've weathered the market's ups and downs for over 165 years, all while charting a well-defined growth plan.
• Generous Paid Time Off: At least 22 days annually, prorated in the year of hire.
• Parental Leave: Six weeks of paid leave at 100% of your salary.
• Comprehensive Medical Coverage: Includes employer contributions to HSA for High Deductible Health Plan participants.
• Dental and Vision Coverage: Ensuring your overall health and well-being.
• Flexible Spending Accounts: For healthcare and dependent care expenses.
• Employer-Paid Disability Coverage: Both short-term and long-term, with an option to purchase additional long-term coverage.
• Life Insurance: Employer-paid basic life insurance, with an option to purchase supplemental coverage.
• Voluntary Benefits: Including hospital, accident, and critical illness coverage.
• Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan to help secure your future.
• Adoption Assistance: Supporting your growing family.
• Tuition Reimbursement: Invest in your education and career growth.
• Employee Assistance Program (EAP): Access to support and resources.
• Pet Insurance: For all your furry friends.
• Financial and Banking Services: Various banking services benefits and financial planning assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees