Loan Desk Coordinator

Fletcher Jones Automotive Group•Beverly Hills, CA

15h•Onsite

About The Position

At Mercedes-Benz of Beverly Hills, the Loan Desk Coordinator plays a critical role in supporting service customers by managing alternate transportation. This includes coordinating loaner vehicles, arranging rentals, and providing shuttle options. The role ensures customers remain mobile while their vehicle is being serviced, which helps drive satisfaction, retention, and overall service efficiency.

Requirements

Strong organizational skills with the ability to manage multiple vehicles, schedules, and customer needs simultaneously.
High attention to detail and accuracy in documentation and vehicle tracking.
Excellent customer service and communication skills.
Ability to remain professional and solution-oriented in a fast-paced service environment.
Valid driver’s license with a clean driving record.
Ability to handle sensitive customer information with professionalism and confidentiality.
Comfortable using dealership systems and basic office software.
Dependable, proactive, and team-oriented mindset.

Nice To Haves

Prior dealership experience in Service, Rental/Loaner, or customer-facing roles preferred.

Responsibilities

Coordinate and assign service loaner vehicles to customers based on eligibility, availability, and service needs.
Verify customer qualifications for loaner vehicles, including driver’s license, insurance, and required documentation.
Complete loaner agreements accurately and ensure all required signatures and compliance requirements are met.
Manage loaner fleet availability, tracking vehicle status, location, mileage, fuel levels, and maintenance needs.
Coordinate vehicle check-in and check-out processes, including inspections for damage and cleanliness.
Work closely with Service Advisors to align loaner availability with repair timelines and customer expectations.
Arrange alternate transportation when loaners are unavailable, including rental vehicles or shuttle services.
Communicate clearly with customers regarding loaner policies, expectations, and return timelines.
Monitor loaner usage and follow up on overdue vehicles to ensure timely returns.
Partner with Service, Parts, and Detail departments to ensure loaner vehicles are clean, fueled, and ready for use.
Maintain accurate records of all loaner and transportation activity.
Support a seamless, professional experience that reflects the dealership’s commitment to customer care.