Live Event Producer (Run of Show, Show Calling, Backstage, On‑site)

Western Governors University•Salt Lake City, UT

9d•Onsite

About The Position

The Broadcast and Live Events Producer is responsible for overseeing the production and coordination of various broadcasts and live events, ensuring their successful execution and seamless delivery to our audiences. The Broadcast and Live Events Producer will collaborate with various teams, including production crews, talent, technicians, and stakeholders, to ensure the highest level of quality and professionalism in all aspects of the production process. The Live Events Producer is an execution‑first, on‑site event leader whose core responsibility is run‑of‑show ownership and backstage execution. You will be responsible for owning the full end‑to‑end production lifecycle of WGU’s live events—from creative concept development through on‑site execution and post‑event analysis. This role serves as the operational and creative backbone of each event, with direct accountability for developing and managing detailed run‑of‑show documents that drive flawless execution. Acting as the on‑site production lead, the producer partners closely with senior leaders, content, communications, and technical teams to translate strategy into tightly orchestrated live experiences, providing backstage leadership, show calling, and real‑time decision‑making to ensure every event is delivered with precision, consistency, and impact.

Requirements

Strong understanding of live event production, and audience engagement principles.
Exceptional organizational and project management skills, with the ability to manage multiple concurrent events and deadlines.
Backstage manager and Show Calling experience.
Excellent collaboration and communication skills, with the ability to partner effectively with executive leadership, internal departments, and external vendors.
Deep knowledge of production workflows, equipment, and live event tools.
Proficiency with event and production management software and tools (e.g., Adobe Creative Suite, Run of Show or similar).
Ability to adapt quickly to changing priorities and maintain composure under pressure during live events.
Strong attention to detail and commitment to delivering high-quality, professional event experiences.
Familiarity with virtual and hybrid event platforms and current trends in live content production.
Portfolio or Work Samples of live events they have produced. This may include run‑of‑show documents, production schedules, event case studies, photos, or written summaries describing their role in on‑site execution, backstage management, and show calling. Live event documentation or descriptions are preferred over edited video or broadcast‑only samples.
Sample run‑of‑show (redacted if needed)
Production schedules or timelines
Written event case studies explaining:
Their role during live execution
What went wrong and how they fixed it
How they partnered with stakeholders
Photos of on‑site events with context
Decks used to manage production flow
Bachelor’s degree in hospitality management, communications, media production, film, or a related field; equivalent professional experience may be considered in lieu of a degree.
Current 5+ years of hands‑on experience producing live events, including end‑to‑end ownership from planning through on‑site execution and post‑event evaluation.
Demonstrated experience developing, managing, and executing detailed run‑of‑show documents, production schedules, and timelines to drive seamless live event execution.
Proven experience serving as the on‑site production lead, including backstage management, show calling, and real‑time decision‑making during live events.
Experience producing large‑scale, complex live or hybrid events for large organizations, agencies, or production houses; experience in higher education or corporate environments preferred.
Strong project management capabilities, with a track record of managing multiple concurrent events and deadlines while maintaining quality and consistency.
Demonstrated ability to collaborate with executive leadership and cross‑functional stakeholders, aligning messaging, content, and production execution.
Working knowledge of live event production workflows, tools, and technologies, including event and production management software (e.g., Adobe Creative Suite, run‑of‑show or similar tools).
Ability to remain composed under pressure, adapt quickly during live execution, and apply sound judgment in high‑stakes, time‑sensitive environments.
Ability to travel up to 30% and work across multiple time zones as required by event schedules.

Nice To Haves

Live decision‑making under pressure
Event logistics and execution leadership
Run‑of‑show mastery

Responsibilities

Flawless Live Execution and Manage the full end-to-end production lifecycle — from creative concepts to onsite execution and post-event analysis.
Develop scalable production playbooks, standards, and models to ensure quality and consistency across all event formats.
Partner with stakeholders and technical experts to design creative stage design, and production strategies aligned with WGU’s goals.
Work with Senior event manager to oversee all technical production elements — staging, lighting, sound and streaming — to deliver world-class experiences.
Collaborate with Communications, and academic departments to align messaging, scheduling, and objectives.
Works closely with the Content manager to integrate messaging, visuals, and timing seamlessly into the show flow.
Collaborate with creative teams to produce motion graphics, videos and other show assets.
Manage backstage operations on live events
Serve as liaison between WGU clients and production teams to coordinate content, scheduling, and logistics.
Develop and manage production schedules, run-of-show documents, and timelines for seamless execution.
Act as a trusted advisor to senior leaders, shaping how WGU communicates through live and digital experiences.
Coordinate entertainment bookings and ensure all associated production needs are met.
Other responsibilities as assigned.

Benefits

Comprehensive healthcare: medical, dental, vision, telehealth, and mental health support
HSA and FSA options
Life and disability insurance, with optional accident, critical illness, and hospital indemnity coverage
Legal assistance and identity protection
Retirement savings plan
Wellbeing programs
Discounted WGU tuition for you and your family
Flexible PTO and Sick time — no accrual required
11 paid holidays
Additional paid leaves, including up to 12 weeks of parental leave