Litigation Support Clerk

RUMBERGER KIRK & CALDWELL PROFESSIONAL ASSOC•Tampa, FL

About The Position

The Litigation Support Clerk is responsible for the efficient management of electronic and physical records, including e-filing notices, maintaining accurate file inventories, and ensuring the confidentiality of sensitive legal and medical records. This role involves preparing subpoenas and other correspondence, communicating and coordinating with vendors and updating firm databases. Additional duties include operating office equipment, and serving as back-up to reception and office services, and assisting with miscellaneous projects. Strong organizational skills, attention to detail, and a commitment to maintaining confidentiality are essential for this position.

Requirements

High School Diploma or Equivalent
Team player
Ability to produce accurate work product in a timely manner
Ability to understand and use Microsoft Office (Word, Outlook, Excel, Docs Open, etc.)
Creative problem solving
Ability to work independently with minimal supervision

Nice To Haves

Prior office/law firm experience (preferred)

Responsibilities

E-file notices and manage associated documentation.
Organize, file, and maintain both paper and electronic records and documentation.
Ensure the confidentiality of sensitive legal and medical records.
Type, create, and update file inventory.
Prepare letters, acceptance of service, envelopes, and certified mailings for subpoenas.
Prepare correspondence, manage incoming and outgoing communications, and coordinate with external vendors and medical providers.
Process invoices.
Accurately input and update information and time entry in firm databases.
Assist with the coordination of meetings, conference calls, and events, including scheduling and preparing conference rooms.
Provide a welcoming presence at the front desk, greet guests, and handle incoming calls and inquiries.
Operate office equipment.
Assist with miscellaneous projects.