Litigation Secretary

Cooley LLP • San Diego, CA

9d • $32 - $47

About The Position

Cooley is seeking a Litigation Secretary in our San Diego office. Position summary: The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following: Position responsibilities:

Requirements

• After orientation at Cooley, exhibit proficiency in iManage and other firm applications
• Available to work overtime, as required
• Proficiency in Microsoft Office Suite
• Keep abreast of court rules and procedures and understand legal terminology
• Previous litigation secretarial experience

Nice To Haves

• Bachelor’s degree
• IP litigation experience

Responsibilities

• Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes
• Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive.
• Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members
• Communicate with docket department for all litigation related deadlines
• Redline documents using Litera program
• Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service
• Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules
• Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas
• Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing
• Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.)
• Coordinate and request court reporters and videographers for depositions and court hearings
• Assist with deposition exhibits preparation
• Assist, draft, and coordinate service of subpoenas
• Proofread documents
• Conduct basic legal research
• Assist with documents to DocuSign
• Handle all incoming telephone calls and placement of outgoing calls in a professional manner
• Maintain good client relationships for attorneys
• Enter time using Intapp daily
• Assist other team timekeepers, as needed
• Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters
• Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines
• Assist with requesting conference rooms for various client meetings and depositions
• Copy documents that are not appropriate to send to the Copy Center
• Make travel arrangements, adhering to the firm’s Travel Policy
• Review, distribute and process prebills
• Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses
• All other duties as assigned or required

Benefits

• We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.
• In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year.
• We provide generous parental leave and fertility benefits.
• New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees