Litigation Legal Secretary

Donahue Fitzgerald • Oakland, CA

45d • $80,000 - $105,000 • Hybrid

About The Position

Donahue Fitzgerald LLP is seeking a litigation legal secretary to join our team in our Oakland office. This position will be responsible for supporting multiple attorneys across various practice areas.

Requirements

• 3+ years of experience as a litigation legal secretary within a law firm environment
• Ability to support multiple attorneys in a fast-paced environment
• Strong organizational skills and the ability to multitask
• Excellent interpersonal, written, and oral communication skills
• Ability to take direction and work independently with little or no supervision, as well as part of a team
• Ability to handle complex assignments and complete projects under tight deadlines, must be able to adapt to changing priorities quickly
• Strong commitment to client service
• Must be a team player
• Excellent attention to detail and proofreading skills
• Ability to work overtime on an occasional basis
• High School diploma or GED, required, Bachelor’s degree, preferred
• 3+ years of litigation experience required
• Strong knowledge of Office 365 and Adobe Acrobat or FoxIt PDF
• Experience with a Document Management System such as IManage, Filesite, NetDocs
• Prior experience with a legal calendaring software such as Compulaw or Prolaw
• Candidate must be able to work 5 days in the office for the first 90 days, and then a hybrid work schedule of 3 days in the office

Responsibilities

• Secretarial, word processing, and legal administrative support for multiple partners and associate attorneys in a variety of practice areas.
• Create, revise, and format legal documents, pleadings, correspondence, agreements, and forms from handwritten drafts, notes, or dictation. Apply track changes, formatting, and styles; edit, label, and redact documents; compare documents using document comparison software and produce redlined versions; ability to produce TOA and TOC
• Proofread documents for spelling, grammatical, typographical, and formatting errors
• Experience with E-filing in both State and Federal courts
• Assist attorneys with special projects and other general administrative duties.
• Schedule and calendar meetings, depositions, hearings, and court reporters
• Perform legal calendaring
• Assist with the opening and closing of matters
• Interact with clients, visitors, attorneys, and staff via telephone and email

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED