Litigation Legal Secretary

Hinshaw & Culbertson • Los Angeles, CA

7d

About The Position

The Los Angeles office of Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary to provide comprehensive legal and administrative support to a team of attorneys. Essential Functions Include: Types, edits, files and may compose, all correspondence, including letters, memoranda, pleadings, and other documents. Transcribes from tapes and/or handwritten documents. E-files documents with the court. Updates and maintains databases (i.e. e-mail lists, I-Create info, client matter lists). Records court dates, deposition dates, etc. on daily calendar. Screens telephone calls and/or takes messages when needed. Opens, reads, and sorts all incoming mail. Opens new files, checks conflicts of interest, maintains all client and general files. Greets clients and visitors; maintains professional appearance and attitude; maintains good public relations and customer service with clients; maintains confidentiality of attorney-client relationship. Makes appointments and travel arrangements; maintains calendar and deadline reminder system. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. Ensures attorney timesheets are completed.

Requirements

• High School diploma or equivalent required; Bachelor’s degree preferred.
• Minimum of five years of civil defense litigation legal secretarial experience.
• Strong organizational skills and attention to detail; ability to prioritize and manage numerous tasks and complete them under time constraints.
• Knowledge and application of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration).
• Knowledge of or ability to learn office procedures, rules and regulations.
• Demonstrated competency and proficiency in computer programs and relevant software applications including Outlook, Word, Excel, iManage, InTapp, Chrome River and Adobe.
• Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; identify and resolve issues; work well within a team environment; incur overtime in order to perform the essential duties of the position - may require irregular hours.
• Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff.

Nice To Haves

• Knowledge of BigHand Now or similar workflow platform preferred.

Responsibilities

• Types, edits, files and may compose, all correspondence, including letters, memoranda, pleadings, and other documents.
• Transcribes from tapes and/or handwritten documents.
• E-files documents with the court.
• Updates and maintains databases (i.e. e-mail lists, I-Create info, client matter lists).
• Records court dates, deposition dates, etc. on daily calendar.
• Screens telephone calls and/or takes messages when needed.
• Opens, reads, and sorts all incoming mail.
• Opens new files, checks conflicts of interest, maintains all client and general files.
• Greets clients and visitors; maintains professional appearance and attitude; maintains good public relations and customer service with clients; maintains confidentiality of attorney-client relationship.
• Makes appointments and travel arrangements; maintains calendar and deadline reminder system.
• Communicates with administrative support by apprising of deadlines, attorney travel plans, etc.
• Ensures attorney timesheets are completed.

Benefits

• We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development.
• As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees