Litigation Legal Assistant

Adams and Reese•Jacksonville, FL

About The Position

Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys in the office. Responsibilities: • Strong verbal and writing skills; wants to be part of a client focused team helping clients handle legal issues. • Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role. Responsibilities: • Prepares, processes, and proofreads legal documents; Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials; • Maintains filing systems, control records and indexes using moderate independent judgment; • Data management including time entry, document databases, email and hard copies; • Coordinates and participates in document production; • Obtains information using the Westlaw and Lexis systems; • Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed; • Assists with trial preparation including preparation of trial books, exhibits, etc.; • May transcribe dictation from dictating machine, as required by the supervising attorney(s); • Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same; • Opens and closes files, and maintains client and business files by filing and retrieving materials as required; • Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney; • Makes travel arrangements through the Firm’s designated Travel Agency; • Prepares and edits client invoices for billing purposes; • Enters and maintains attorneys’ time sheets, as required; • Performs related duties as assigned.

Requirements

5+ years of legal secretarial experience in a related area of law.
Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology. May be required to know real estate closing procedures and terminology.
Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook.
Excellent organizational skills and people skills.
Ability to effectively communicate both orally and in writing.

Nice To Haves

Bachelor’s Degree preferred.
College degree
Paralegal skills

Responsibilities

Prepares, processes, and proofreads legal documents
Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials
Maintains filing systems, control records and indexes using moderate independent judgment
Data management including time entry, document databases, email and hard copies
Coordinates and participates in document production
Obtains information using the Westlaw and Lexis systems
Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed
Assists with trial preparation including preparation of trial books, exhibits, etc.
May transcribe dictation from dictating machine, as required by the supervising attorney(s)
Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same
Opens and closes files, and maintains client and business files by filing and retrieving materials as required
Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney
Makes travel arrangements through the Firm’s designated Travel Agency
Prepares and edits client invoices for billing purposes
Enters and maintains attorneys’ time sheets, as required
Performs related duties as assigned