Litigation Legal Assistant

Davis Wright Tremaine LLP•Seattle, WA

1d•$73,000 - $98,000•Hybrid

About The Position

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Litigation Legal Assistant to join our team in our Seattle office. We offer a hybrid work engagement with two days o f remote work, and three days in-office. This position is responsible for providing Litigation legal secretarial/administrative support to our Partners and Associates. Focus on client billing, new matter intake, revising contracts, file maintenance, client contact, coordinating schedules, making travel arrangements and providing secretarial and administrative assistance as needed. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI here: www.dwt.com/dei . Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected] . #LI-AF1

Requirements

5+ years’ experience as a legal secretary or executive assistant required; familiarity with law firm billing processes is a plus
A high school diploma or GED certification, required
Proficient in Microsoft Office Suite, with strong word processing and computer skills. Experience with MS365 a plus.
Proofreading, NetDocs and PowerPoint skills desired.
Ability to demonstrate flexibility with competing priorities in a face paced environment
Demonstrate expertise in department-specific topics, procedures and software, (e.g., Aderant Billing, new matter intake and conflicts procedures)
Demonstrate ability to type 75 wpm on word processing equipment with a high degree of accuracy
Exceptional organizational skills required; ability to multi-task, prioritize tasks, work under pressure and meet conflicting deadlines
Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients
Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others
High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role
Ability to pay close attention to detail and be highly organized and accurate
Strong time management skills
A highly professional demeanor and appearance – adhere to dress code
Firm commitment to providing customer service excellence

Responsibilities

Litigation specific support
Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines
Coordinate with docketing support teams and confirm accuracy of docketing deadlines
Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation
Effectively coordinate court filings with the West Coast Managing Clerk team
Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills
Schedule appointments and maintain calendars; anticipate conflicts and proactively manage schedule changes.
Make travel arrangements and set up conference calls
Maintain correspondence and other legal documents, both paper form and in electronic format (through NetDocs document management system)
Take initiative, with attorneys’ permission, to review and save e-mail, delegate to other parties or escalate to attorney for action as appropriate
Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up, (e.g., via telephone, e-mail and in person)
Work with attorneys to prioritize, organize and relieve them of administrative tasks
Schedule messenger, overnight delivery or courier services as needed; provide assistance to other attorneys and staff on other projects as needed
Maintain regular and consistent attendance and punctuality.
Adhere to schedule by being timely on breaks, lunches and meetings