Litigation Legal Assistant-Floater

Becker•West Palm Beach, FL

14d

About The Position

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role. IDEAL CANDIDATE: The ideal candidate is an experienced Litigation Legal Assistant who is highly adaptable and thrives in a fast-paced environment. They can step in seamlessly to support multiple attorneys with minimal ramp-up time and bring a strong working knowledge of litigation procedures, court rules, and legal terminology. This individual is detail-oriented, organized, and dependable, with excellent time-management and communication skills, a high level of discretion, and proficiency in e-filing systems, document management platforms, and Microsoft Office.

Requirements

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to organize files and workflow.
Proficient with Microsoft Office Suite or related software.
An associate degree in paralegal studies or a related field is required; a bachelor’s degree in paralegal studies or a related field is preferred.
A minimum of five years of related experience in a law firm or corporate legal department environment is required.
Heavy typing and transcription are required, with a minimum typing speed of 60 WPM.
Must understand the Florida Rules of Civil Procedure and the Federal Rules of Civil Procedure.

Nice To Haves

Familiarity with iManage, File Site, and Aderant, preferred.

Responsibilities

Interacts with clients as required and as requested by the attorney.
Processes new matters and conflict requests; performs conflict maintenance on existing matters, as required.
Responds to and resolves administrative inquiries and questions.
Answers and screens phone calls, when necessary.
Reviews and processes all incoming or outgoing mail and saves it electronically in the document management system.
Maintains files and records according to departmental policies and procedures.
Ensures attorney time is correctly entered by the deadline and performs month-end billing processes.
Gathers client accounting information and generates accounting reports available through accounting software as requested; ensures timely payment of vendor invoices.
Prepares and submits monthly expense reports.
Maintains Bar requirements, i.e., CLEs, Board Certification Applications and Renewals, and Court Admissions.
Coordinates and schedules travel, meetings, and appointments.
Schedules deadlines, hearings, depositions, mediations, and meetings in coordination with the case team, witnesses, experts, opposing counsel, court reporters, judicial assistants, and/or mediators.
Coordinates food orders, reserves conference rooms, and arranges IT and other setups as required.
Prepares hearing files as requested and uploads courtesy copies and proposed orders to the Court.
Provides document production services (typing and transcription), to include preparation of client correspondence, engagements or retainer agreements, motions, notices, and orders, as requested.
Proofreads all documents, checking for appropriate formatting, spelling, and grammatical errors, and ensuring that all attachments, exhibits, and enclosures are intact.
Electronically files documents with the appropriate court, state, federal venues, and administrative agencies.
Oversees file closing to ensure all funds have been distributed and vendor invoices have been paid.
Any and all other duties may be required of the job.