Line Maintenance Coordinator

Alaska Airlines • HI-Honolulu, HI

4d

About The Position

The Coordinator role supports a variety of administrative activities assisting the Manager of Line Maintenance and team in performing their duties and responsibilities with a high degree of safety, reliability, and efficiency at with Alaska Airlines (AS) and Hawaiian Airlines (HA). This individual contributor role is responsible for working with the Leadership team to efficiently manage the administrative, technology and business management functions across the station.

Requirements

• A minimum of 2 years of coordinator or administrative experience, or related area.
• Excellent communication (e.g., verbal, written, and listening) presentation, and interpersonal skills, with the ability to produce clear and concise documentation.
• Ability to adapt to various work styles and anticipate the needs of the staff and maintain an optimistic and positive demeanor.
• Ability to meet assigned project deadlines with self-directed decision-making confidence.
• Detailed oriented and highly organized, with the ability to multi-task and work independently with limited guidance in a fast-paced environment.
• Proficiency with Microsoft Office applications (e.g., Word, Excel, PowerPoint, SharePoint and Outlook).
• High school diploma or equivalent.
• Minimum age of 18.
• Must be authorized to work in the U.S.

Nice To Haves

• 2 years of aviation experience in airline operations.
• Familiarity with Alaska Airlines policies and procedures.
• Working knowledge of video conferencing products to aid in remote sited communications.

Responsibilities

• Manages calendar activities for the Manager Line Maintenance, coordinates and oversees scheduling requests from internal and external customers (e.g., managers, supervisors, and vendors) and arranges meeting locations, equipment, and catering needs for on-site and off-site meetings.
• Manages M&E tracking requirements (e.g., outside employment) to ensure compliance with Federal Aviation Regulations (FAR).
• Coordinates and administers M&E programs and on-site logistics (e.g., badges, customs, building access, employee parking authorization and enforcement, IT access, and workspace).
• Administers station SharePoint site and updates content for station users, including record retention and annual auditing.
• Manages M&E engagement activities, such as employee of the month/year program (e.g., nominations, voting, celebration coordination, retirement).
• Works with Manager and AP to monitor monthly budget to include auditing and reclassification, reconciliation of P-Card charges, auditing and routing of expense reports, funding of PO’s including one off purchases, and other such duties.
• Orders and maintains all non-aircraft supplies for the station such as office supplies and other similar needs.
• Works with outside vendors to coordinate repairs, creating purchase orders, and processes invoices, including coding and signatures for payment and tracking for Account Payable.
• Coordinates travel arrangements and keeps records for field trips and training.
• Supports onboarding of new hires and tasks coordinating with HR, IT, Onboarding, Engineering, Tech training, OJTI’s and station management.
• Performs other duties as assigned.

Benefits

• Free stand-by travel privileges on Alaska Airlines, Hawaiian Airlines & Horizon Air
• Comprehensive well-being programs including medical, dental and vision benefits
• Generous 401k match program
• Quarterly and annual bonus plans
• Generous holiday and paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees