Lifestyle Manager

Lifetime HOA Management•San Antonio, TX

10h•Onsite

About The Position

The Lifestyle Manager plays a vital role in creating a vibrant and connected community by planning and executing events, programs, and activities for residents within a Homeowners Association. This position will oversee the day-to-day lifestyle programming operations and supervises assigned lifestyle staff, while working collaboratively with the Board of Directors, vendors, community partners, and internal staff. The ideal candidate is well organized, professional, adaptable, and personable, and has strong communication skills with a passion for creating meaningful community experiences.

Requirements

Previous experience in event planning, hospitality, lifestyle programming, customer service, and/or HOA management.
Prior supervisory or team lead experience.
Strong organizational skills with the ability to manage multiple projects simultaneously and meet deadlines.
Excellent written and verbal communication skills with a professional and approachable demeanor.
Ability to work independently while collaborating effectively with Board members, staff, and vendors.
Comfortable working in a dynamic environment with occasional evenings, weekends, and holiday- adjacent events (events will not be held on federal holidays).
Ability to lift up to 50 lbs.

Nice To Haves

Proficiency in Microsoft Office Suite, Canva, JotForm, HOA Software, email marketing tools, or event management platforms is preferred.

Responsibilities

Oversee and manage the community lifestyle programs, including planning, execution, and evaluation of events and initiatives.
Supervise assigned lifestyle staff, providing direction, support, and performance feedback related to daily responsibilities and event execution.
Approve payroll for direct reports and serve as a resource for general operational questions. (Formal HR functions such as discipline, benefits administration, and employee relations are handled by Human Resources.)
Collaborate with the Board of Directors and internal leadership to ensure programming aligns with the HOAs goals, budgets, and community demographics.
Plan, coordinate, and execute a diverse calendar of events, including holiday celebrations, seasonal festivals, educational workshops, social programs, and resident engagement initiatives.
Develop event concepts that align with the HOAs mission and enhance resident engagement.
Coordinate event logistics such as venue reservations, layouts, permits, insurance requirements, vendor selection, entertainment, catering, rentals, and signage.
Ensure compliance with HOA rules, policies, risk management standards, and budgetary guidelines during all stages of planning and execution.
Serve as primary point of contact for Associations regarding lifestyle programming, event details, registration, and participation.
Draft and distribute event communications through email systems, community portals, newsletters, etc.
Oversee RSVP Systems and attendance tracking for community events.
Collect and evaluate post-event feedback to continuously improve programming and engagement strategies.
Source, negotiate, and manage vendor and service provider relationships in alignment with company policies.
Coordinate vendor scheduling, product deliveries, and payments in accordance with company procedures.
Develop partnerships with local businesses and community organizations to enhance programming and sponsorship opportunities.
Create and maintain the annual events calendar, timelines, and budget tracking tools.
Prepare event proposals, cost estimates, and post-event reports for management and the Board of Directors.
Manage purchase orders, expense reconciliation, and vendor invoicing in coordination with Lifetime HOA Management processes.
Maintain inventory of event supplies, decorations, and promotional materials.