Executive Administrative Assistant

Trivium • Austin, TX

9h • Hybrid

About The Position

Giga Brands is a fast-scaling, AI-forward company supporting modern digital businesses and brands, with approximately 25 team members globally. The company operates in a high-performance, execution-driven environment. This role is for a highly proactive Life Manager / Executive Operations Partner who will take full ownership of the founder’s day-to-day operational life. This is not a traditional administrative EA role, but rather a position designed for someone who operates independently, anticipates needs, and ensures all aspects from calendar to logistics and execution are seamlessly handled. The goal is to enable the founder to focus entirely on scaling the company while operational and executive tasks run smoothly in the background. This position directly supports the founder and sits at the center of executive operations, logistics, and day-to-day execution.

Requirements

• 4–6+ years supporting a founder, executive, or leadership team
• Experience in fast-paced startup, agency, or high-growth environments
• Proven ability to operate independently with minimal direction
• Highly independent and proactive
• Execution-focused and fast-moving
• Detail-oriented and organized
• Direct communicator who values efficiency over small talk
• High ownership mindset
• Adaptable to changing priorities
• Advanced calendar and logistics management
• Strong operational coordination and follow-through
• Ability to manage high volumes of tasks and priorities
• Comfortable working with performance metrics and dashboards
• Proficiency with Google Workspace
• Proficiency with Slack
• Proficiency with Standard agency/startup tools
• Comfort using AI tools for productivity and operations

Responsibilities

• Own and optimize the founder’s calendar and priorities
• Anticipate needs and prepare proactively
• Ensure all meetings, logistics, and preparation are handled
• Manage communications and follow-through
• Track projects and deliverables across teams (light project management)
• Pull performance metrics and support operational visibility
• Coordinate across internal stakeholders and contractors
• Execute quickly on priorities communicated throughout the day
• Plan and manage international travel end-to-end
• Coordinate flights, accommodations, and schedules
• Support in-person logistics across locations
• Flexibility to travel with or support the founder as needed
• Manage expenses, documentation, and bookings
• Coordinate vendors and operational needs
• Maintain systems, organization, and structure
• Ensure nothing falls through the cracks
• Leverage AI tools to improve efficiency, workflows, and execution
• Help implement systems that scale founder productivity

Benefits

• Salary: $60K–$70K
• PTO
• Relocation support
• Long-term phantom equity potential
• Paid travel
• High-growth exposure working directly with founder

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed