Lien Search and Records Specialist

City of Hialeah Municipal Government•Cocoa, FL

About The Position

This is a specialized position in which the employee conducts research services of real property within the limits of the City that is limited to violations of several regulatory codes enforced by the City, including unsafe structures and open or expired building permits, unpaid water, sewer or solid waste services and liens recorded as a result of the City’s enforcement actions. The employee is also responsible for processing and responding to requests for public records, as well as subpoenas for records. Employees in this classification are expected to perform his/her job duties with some independence, although all major decisions are referred to an administrative superior for advice and direction. Some judgment is exercised in the application of departmental rules, regulations and procedures. Supervision is received from the City Clerk or his/her designee who periodically reviews work through personal observation and conferences for compliance.

Requirements

Knowledge of the principles of management, organization, and administration.
Knowledge of codes, laws, regulations and ordinances pertaining to the special projects assigned.
Knowledge of modern office practices and procedures.
Ability to read and follow pertinent codes, laws, ordinances and regulations.
Ability to understand and follow verbal and written instructions.
Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, Microsoft suite programs, calculator, copier, and fax machines.
Associate’s degree from an accredited college or university with major course work in public or business administration or related field. One year of relevant experience may be substituted for each year of required education; AND
Two years of experience in a staff or administrative capacity appropriate to the area of assignment; or any equivalent combination of relevant training and experience.

Responsibilities

Provides professional level staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to assigned tasks.
Process and respond to subpoenas for records.
Process and respond to requests for public records submitted to the City.
Conduct citywide lien searches.
Prepare lien releases for the Code Enforcement Division.
Lien pay off calculations for the Code Enforcement Division.
Process requests for public records submitted to the City.
Compiles and prepares for the release of the documents requested.
Scans documents and electronically files, prepares and preserves for distribution and document retention.
Performs other duties as assigned by the City Clerk and/or his/her designee.