Licensing Specialist

Archwell

About The Position

The Specialist, Licensing II reports to the Senior Compliance Manager and is responsible for assisting in the day-to-day operations of the licensing department to include updating information in NMLS, filling for company, branch, and individual licenses, and assisting in filing reports. The Licensing specialist will also assist the Compliance Department as the need arises. Essential Job Functions: Experience in the NMLS system for licensing in the mortgage industry (MLOs, company, and branch licenses). Maintaining and monitoring licenses at the originator, branch, and company level Interfacing with employees regarding licensing issues as they arise Informing the company of changes and updates in requirements discovered during the application, reporting, or renewal process. Respond quickly to the company and/or regulators and retain responses in an organized matter for future reference. Follow submission, tracking each license application until it is approved. Inform applicable parties of application/license status. Maintain schedules to ensure all deadlines are met (education, renewals, reports). Responsible for all company, branch, and individual license renewals. Efficiently suggest and obtain licenses in new states or authorizations to expand operations. Handle all types of licensing matters Responsible for all education and bond requirements Responsible for compiling financial requirements to file with the licensing authority. Obtain and renew company business licenses. Summarize and report to management. Integrate into a fast-paced, teamwork-focused work environment with extensive collaboration. Conduct thorough quality checks to ensure compliance with all licensing requirements. Effectively communicate, work with, and build relationships with all levels in the company. Deliver creative licensing solutions. Special projects and additional tasks as assigned by the Compliance VP. Deliver creative licensing solutions. Maintain regular and punctual attendance.

Requirements

Must be able to build and maintain internal and external relationships.
Must be self-motivated, detail-oriented with creative problem solving, strong organizational and time management skills, and the ability to work under pressure.
Must have the ability to deal with sensitive business information in a confidential and professional manner.
Must have the ability to handle regulatory filings and records retention.
Must have the ability to analyze information relating to the position.
Must have the ability to manage multiple tasks/projects simultaneously and demonstrate flexibility and adaptability to changing priorities, including the ability to prioritize workload to meet critical deadlines.
Must have solid organizational skills and high attention to detail with knowledge of commonly used concepts and practices.
Strong written and verbal communication skills.
Bachelor’s degree preferred.
Three (3) + years of mortgage licensing experience required.
Experience in the NMLS system for licensing in the mortgage industry (MLOs, company, and branch licenses).

Responsibilities

Experience in the NMLS system for licensing in the mortgage industry (MLOs, company, and branch licenses).
Maintaining and monitoring licenses at the originator, branch, and company level
Interfacing with employees regarding licensing issues as they arise
Informing the company of changes and updates in requirements discovered during the application, reporting, or renewal process.
Respond quickly to the company and/or regulators and retain responses in an organized matter for future reference.
Follow submission, tracking each license application until it is approved.
Inform applicable parties of application/license status.
Maintain schedules to ensure all deadlines are met (education, renewals, reports).
Responsible for all company, branch, and individual license renewals.
Efficiently suggest and obtain licenses in new states or authorizations to expand operations.
Handle all types of licensing matters
Responsible for all education and bond requirements
Responsible for compiling financial requirements to file with the licensing authority.
Obtain and renew company business licenses.
Summarize and report to management.
Integrate into a fast-paced, teamwork-focused work environment with extensive collaboration.
Conduct thorough quality checks to ensure compliance with all licensing requirements.
Effectively communicate, work with, and build relationships with all levels in the company.
Deliver creative licensing solutions.
Special projects and additional tasks as assigned by the Compliance VP.
Deliver creative licensing solutions.
Maintain regular and punctual attendance.