Licensing Coordinator

Calibrate

12h•$24 - $28•Remote

About The Position

The Licensing Coordinator plays a critical role in supporting Calibrate’s clinician team by overseeing and managing all aspects of multi-state professional licensure for clinical providers. This role serves as a key operational partner to Clinical Leadership, ensuring licensure decisions support organizational coverage, compliance, onboarding readiness, and long-term growth. Reporting to the Clinical Operations Manager, the Licensing Coordinator serves as a subject matter expert, partnering cross-functionally to streamline licensing workflows, advise on regulatory considerations, and strengthen operational alignment across teams. This is a part-time, hourly role at 24 hours per week. The hourly rate will be between $24-28 per hour.

Requirements

2–3+ years of experience in provider licensing required, with multi-state licensing experience strongly preferred.
Strong working knowledge of state medical boards, licensing portals, and regulatory requirements.
Experience supporting credentialing, provider enrollment, operations, or workforce planning functions.
Highly organized with strong attention to detail and ability to manage multiple deadlines.
Excellent written and verbal communication skills, with the ability to work cross-functionally across clinical and operational teams.

Nice To Haves

Experience in telehealth environments preferred.

Responsibilities

Serve as the primary lead for multi-state provider licensing, ensuring compliance with all applicable state regulations and alignment with business priorities.
Prepare, submit, track, and manage initial and renewal state license applications for physicians and other clinical providers.
Proactively track license and certification expirations to ensure timely renewals and uninterrupted provider coverage.
Act as the primary point of contact with state licensing boards, ensuring timely follow-up and escalation when necessary.
Maintain detailed, centralized records for all licenses, permits, and enrollment applications within credentialing systems.
Process credentialing and re-credentialing applications, including reviewing, verifying, and maintaining provider documentation.
Partner with Clinical Leadership to align licensure status with workforce planning, onboarding timelines, and operational readiness.
Develop strategic solutions when licensing barriers arise, including alternate coverage options or adjusted licensure sequencing.
Monitor evolving state licensure and regulatory requirements and proactively communicate changes to internal stakeholders.
Identify and implement process improvements to streamline licensing workflows and enhance organizational efficiency.