Licensing Associate

Confederated Tribes of Coos, Lower Umpqua, and Siuslaw Indians•Florence, OR

62d•Onsite

About The Position

The Licensing Associate is responsible for supporting the day-to-day operations of the Licensing operations. This includes supporting the Tribal Gaming Commission staff with an emphasis on helping to fulfill the daily duties of the Licensing Department by assisting the Licensing Agents in compiling background investigations while ensuring all Federal and State regulatory requirements are upheld.

Requirements

Must be at least 21 years of age.
Associates degree in related field or equivalent combination or education and experience.
Must hold a current, valid driver's license and be eligible for insurance coverage.
Intermediate understanding of computer programs, with high proficiency in all Windows applications.
Must be able to obtain and maintain Level 2 CJIS Clearance or higher within 90 days of hire.
Must be a State of Oregon Notary within 90 days of hire.
Must have demonstrated ability to work in a fast-paced environment where organization, prioritization and teamwork are required for success.
Proven ability to work independently with limited supervision.
Ability to communicate clearly and effectively in English, verbally, in writing or by other acceptable means.
This position is subject to pre-employment and random drug testing and criminal history background checks, which may include fingerprinting.
Must obtain and maintain a high security gaming license from the Gaming Commission.
Must have employment eligibility in the U.S.
Indian preference will be observed in the hiring process.

Responsibilities

Performs general office duties, including greeting the public, answering calls, handling faxes and mail, managing department emails, filing, and coordinating meetings.
Maintains electronic and hard copy files, including confidential information such as credit data from Equifax and criminal history from LEDS, law enforcement, and courts.
Ensures compliance with the records retention policy.
Creates and manages documents, reports, and data using Microsoft Office Suite, Outlook, OneNote, and Adobe Acrobat.
Conducts research using online resources and available databases.
Develops and maintains professional reports regarding Licensing activities.
Orders and manages departmental uniforms and supplies.
Maintains the highest level of confidentiality for sensitive information related to the Tribal Gaming Commission, Surveillance Department, Tribal Police, Casino, and Tribal matters.
Creates and tracks purchase orders, reconciliations, and Licensing budget-related information.
Maintains knowledge of department operations and Gaming Commission Regulations.
Greets Tribal members, visitors, vendors, and applicants professionally.
Attends assigned training sessions, meetings, and briefings.
Maintains contact information, including phone lists and external vendor directories.
Arranges travel, training and prepares itineraries.
Prepares monthly event calendar and agendas.
Schedules and coordinates meetings, appointments, interviews, fingerprinting, and photographs.
Assists the Licensing Agents with coordinating and scheduling Commission meetings and hearings.
Operates licensing software and maintains photo databases for licensure and other departmental needs.
Assists in compiling and organizing investigative files for the Tribal Gaming Commission.
Coordinates badge transfers.
Adheres to CTGC policies, the Tribal Employee Handbook, operating procedures, and Minimum Internal Control Standards (MICS).
Other duties as assigned by management.