Licensing Associate

Circle K•Columbus, IN

About The Position

ESSENTIAL DUTIES: The position includes, but is not limited to, the following essential job duties, responsibilities and requirements: Maintain current knowledge of federal, state, and local laws and regulations impacting alcohol, tobacco, lottery, and other regulated operations. Determine required licenses and permits for new and existing convenience store operations. Prepare, submit, and track license and permit applications, renewals, amendments, and related payments in a timely manner. Maintain centralized licensing database (LicenseHQ) with accurate and up-to-date records. Monitor expiration dates and proactively manage renewal deadlines. Research and interpret regulatory changes that may affect licensing requirements. Collaborate with operations, legal, and finance teams to gather necessary documentation and ensure accuracy in filings. Serve as a primary contact with municipalities, government agencies, and external vendors regarding licensing matters. Identify opportunities to improve licensing processes, enhance efficiency, and reduce compliance risk. JOB REQUIREMENTS: Associate degree preferred; equivalent college experience or work experience considered Experience in licensing, permitting, compliance, or regulatory administration (corporate or government environment preferred). General understanding of regulatory requirements affecting business operations. Proficiency in Microsoft Office Suite; experience with compliance or license tracking databases preferred. Exceptional attention to detail with strong analytical and problem-solving skills. Strong regulatory research and compliance monitoring abilities. Excellent organizational skills with the ability to manage multiple deadlines and priorities. Effective written and verbal communication skills; professional in dealings with regulatory agencies and internal stakeholders. Ability to work independently, exercise sound judgment, and adapt quickly to regulatory changes. Collaborative team player with strong interpersonal skills. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Complete physical activity inventory of the position includes: Work requires frequent sitting, standing, walking and use of keyboard/computer. Work requires occasional bending, reaching and lifting/moving up to 35 pounds. Work is subject to tight deadlines and interruptions can be stressful. Travel to store locations as necessary. Sit for long periods of time. Operate computer keyboard and mouse for data entry. View computer monitor Hear and speak via telephone. Reach forward and/or overhead WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working conditions inventory of the position includes: The noise level in the work environment is usually moderate at a normal range. The lighting will include natural light from the outside as well as fluorescent lighting throughout the work areas. Work with minimum direction and periodic supervision. JOB DESCRIPTION ACKNOWLEDGMENT This Job Description indicates the general nature and level of work to be performed in this position and it is not intended to contain or be interpreted as a comprehensive inventory of all the duties, responsibilities, functions and qualifications required of the position. The incumbent may be asked to perform other duties and will be evaluated, in part, on performance of the tasks listed in this job description. As with all positions, the responsibilities and duties of this position may change. The Company reserves the right to revise this Job Description at any time with or without notice. This Job Description does not constitute a contract for employment and either the incumbent or the Company may terminate employment at any time, for any reason, with or without notice. Circle K is an Equal Opportunity Employer. The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process. Circle K is an Equal Opportunity Employer. The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process. Click below to review information about our company's use of the federal E-Verify program to check work eligibility: In English In Spanish Our mission at Circle K is to make people's lives a little easier every day. Our global family of 130,000 people in over 16,000 stores and 26 countries makes that possible for our millions of clients worldwide, which is why we are committed to helping them achieve their goals and grow with us. We set ourselves apart by our culture of pride: pride in our people and their development, pride in serving others, what we've built and what we are striving to achieve. No matter where you come from or where you are heading in your career, there is a place for you to grow at Circle K. When you grow, we grow - together. To return to the list of job postings, click here.

Requirements

Associate degree preferred; equivalent college experience or work experience considered
Experience in licensing, permitting, compliance, or regulatory administration (corporate or government environment preferred).
General understanding of regulatory requirements affecting business operations.
Proficiency in Microsoft Office Suite; experience with compliance or license tracking databases preferred.
Exceptional attention to detail with strong analytical and problem-solving skills.
Strong regulatory research and compliance monitoring abilities.
Excellent organizational skills with the ability to manage multiple deadlines and priorities.
Effective written and verbal communication skills; professional in dealings with regulatory agencies and internal stakeholders.
Ability to work independently, exercise sound judgment, and adapt quickly to regulatory changes.
Collaborative team player with strong interpersonal skills.

Responsibilities

Maintain current knowledge of federal, state, and local laws and regulations impacting alcohol, tobacco, lottery, and other regulated operations.
Determine required licenses and permits for new and existing convenience store operations.
Prepare, submit, and track license and permit applications, renewals, amendments, and related payments in a timely manner.
Maintain centralized licensing database (LicenseHQ) with accurate and up-to-date records.
Monitor expiration dates and proactively manage renewal deadlines.
Research and interpret regulatory changes that may affect licensing requirements.
Collaborate with operations, legal, and finance teams to gather necessary documentation and ensure accuracy in filings.
Serve as a primary contact with municipalities, government agencies, and external vendors regarding licensing matters.
Identify opportunities to improve licensing processes, enhance efficiency, and reduce compliance risk.

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