Licenses Administrative Specialist

ExplorUS Corporate • Overland Park, KS

3h • Onsite

About The Position

ExplorUS is a dynamic and growing company specializing in concession services for the great outdoors, providing exceptional hospitality services in national and state parks, marinas, forests, and museums across the country. The corporate office is in Overland Park, Kansas. The position assists the Manager of Licenses and Permits in managing information on company administration and compliance.

Requirements

• Excellent customer service and communication skills, both over the phone and via email
• Attention to detail in navigating official forms and documentation from various government entities
• Ability to work independently and exercise sound judgment
• Be a strong team player willing to trouble-shoot and assist with last-minute issues as they arise
• Strong organization and computer skills
• Proficiency in Microsoft Office (Word, Excel, SharePoint, etc.)
• Bachelor’s Degree in Business Administration, Communication, Project Management, or related field

Nice To Haves

• Knowledge of Smartsheet and SharePoint is a plus
• Demonstrated experience in creating and implementing systems for increased efficiency
• 2+ years Office Administration preferred

Responsibilities

• Perform filing and reporting processes for annual renewals of licenses and permits at all company locations.
• Perform initial research and prepare necessary applications for federal, state, and local licenses for new site operations.
• Support field and cross-functional team members and respond to requests licenses and permit compliance reporting.
• Perform periodic validations and monitor compliance with federal, state, and local requirements for all company locations.
• Effectively organize and manage license & permit documentation to support timely reporting ahead of regulatory deadlines.
• Manage license and permit electronic database and physical record-keeping processes.
• Assist with vendor master data management and support onboarding of new company vendors.
• Assist with projects related to company compliance including legal entity setup and management, tax compliance, and agency compliance.
• Other duties as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level