Library Assistant 5 - Cataloging Specialist (2 Year Term)
About The Position
This two-year term Library Assistant 5 position is designed to address the cataloging backlog of rare materials, including books and works on paper, across several subject areas within the Special Collections of Kelvin Smith Library. The position reports directly to the Director of University Archives & Special Collections, with a secondary reporting line to the Head of Technical Services. The Cataloging Specialist will collaborate with library staff to coordinate the receipt and handling of rare books and archival materials, create copy catalog records, and assist catalogers and other librarians in maintaining an accurate inventory throughout all stages of processing. Responsibilities include overseeing the coordination, processing, and copy cataloging of Special Collections holdings, which span from the 16th to the 20th centuries, in partnership with a small group of staff from both Special Collections and Technical Services. Kelvin Smith Library's Special Collections are particularly strong in the areas of the history of science and technology, Renaissance humanism, wine and gastronomy, religion and theology, English and German literature, housing and urban development, books about books, and local archival collections.
Requirements
- High school education with 6 years of related experience, or an Associate's degree with 3 years of related experience, or a Bachelor's degree in a related field.
- Knowledge of metadata schemas and standards, such as Dublin Core, MODS, EAD, RDA, DACS, DCRM(B), etc., and controlled vocabularies, such as LCSH, LCNAF, and AAT.
- Experience with creating, editing, and transforming MARC and non-MARC metadata.
- Demonstrated knowledge of integrated library systems and library catalogs, preferably Ex Libris' Alma/Primo, and working with MARC records.
- Demonstrated knowledge of OCLC Connexion and WorldCat.
- Ability to handle details and multiple projects in an organized manner.
- Familiarity with best practices related to working with and describing rare materials.
- Computer skills, including word processing required and familiarity with Google Apps preferred. Working knowledge of spreadsheet applications or any statistical applications required.
- Ability to exercise good judgment in situations that warrant individual interpretation of basic library policies and procedures.
- Strong interpersonal and teamwork skills required to effectively collaborate with other staff members to achieve optimum service levels.
- Ability to perform routine tasks independently and under intermediate supervision.
- Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
- Ability to meet consistent attendance.
- Ability to interact with colleagues, supervisors, and customers face-to-face.
Responsibilities
- Perform, with occasional supervision and guidance, advanced copy and original cataloging tasks, including sourcing accurate source records, researching and describing documents and images, and performing complex copy cataloging for project materials, including rare books, spanning the 16th to 20th centuries and covering a wide range of subjects.
- Ensure compliance with national and local standards, such as MARC, RDA, DCRM(B), LCSH, LCNAF, LCC, OCLC, and LC cataloging practices.
- Collaborate with other library departments to coordinate and oversee the proper handling of rare materials, including routing to appropriate people and departments. Recommends improvements in processes to increase administrative efficiency.
- Contributes to a work culture of empathy, collaboration, and respect.
- Performs other duties as assigned and assists with special projects as needed.
Benefits
- Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Number of Employees
5,001-10,000 employees
