Librarian Assistant Division Manager (Technical Services) I

Weber County•Roy, UT

5d•$33 - $49•Onsite

About The Position

As a member of the Library’s management team, under the supervision of the Technical Services manager, this employee contributes to management of the library’s Integrated Library System (ILS); completes regular ILS maintenance and reports; assists with ILS upgrades; ensures functionality of ILS (Sierra, Vega Discover, Mobile App), eMedia applications, and database authentication; maintains EDIFACT (EDI) ordering to ensure timely arrival of books & materials. This employee also contributes to the supervision of the daily operation and management of Technical Services; schedules, directs, trains, and evaluates employees; assists with supervising and training community service workers; assists with collection development projects; ensures new materials are received, cataloged, and processed in a timely manner, and adjusts staff workflows as needed.

Requirements

Master's degree in Library Science from an American Library Association-accredited program
At least two years’ professional cataloging experience with at least one year of supervisory experience overseeing staff
Experience administering or configuring an ILS, including workflows that support cataloging services
Demonstrated experience in data management
Deep working knowledge of ILS management and maintenance, including understanding of various functions and records types
Substantial knowledge of standards (e.g., MARC21, RDA, authority control, classification schemes) and bibliographic utilities like OCLC
Experience with RFID functionality, eContent integration, and database management, including understanding of authentication methods
Knowledge of the principles of collection development
Understanding of the relationships and responsibilities of Library divisions and buildings
Understanding of Library mission and roles, and the general role of public libraries within a community
Understanding of librarianship and its foundational documents, including the Library Bill of Rights, Code of Ethics, and the Freedom to Read Statement
Excellent customer service skills
Ability to assign, supervise, and evaluate employee work to obtain established results
Substantial ability with standard software used in business applications such as Microsoft products, especially Word and Excel; and specialized library industry standard software
Substantial ability with current Web applications such as search engines, email interfaces, social media, and eBook and eAudio applications/commonly used devices
Strong organizational and planning skills, including the ability to perform multiple projects or tasks with frequent interruption
Ability to exhibit good judgment according to a formalist system of ethics and establish a cordial and effective working relationship with the public, support staff, colleagues, Board members, and County officials
Ability to resolve conflict rather than create it, and implement change rather than block it
Ability to implement Library Board policies and administrative procedures

Nice To Haves

Availability for morning, afternoon, evening, weekend, and some holiday shifts
Preference given for fluency in more than one language

Responsibilities

Assist with management, maintenance, and administration of Integrated Library System (ILS), including Sierra, Vega Discover, and Mobile App
Ensure smooth patron and staff workflows by maintaining integration between ILS and discovery layers, self-check and RFID stations, eContent platforms, and financial systems
Assist with maintenance of all types of ILS records (patron, bibliographic, vendor, order, etc.)
Assist with management of ILS settings and functions, including troubleshooting issues and coordinating fixes
Assist with regular ILS updates, including notifying and training staff on new features and enhancements, completing post-update tests, and working with vendor to address errors or bugs
Ensure any ILS updates, changes, and enhancements comply with state and federal laws, as well as library policies and service standards, especially regarding privacy and confidentiality
Complete regular audits to ensure data privacy and integrity practices
Assist with ensuring data backup, disaster recovery, and business continuity practices are in place
Assist with maintaining good-standing relationships with ILS, eMedia, database, and materials vendors.
Regularly test ILS, eMedia, and database resources to ensure full functionality
Assist with opening and updating support tickets with ILS, eMedia, and database vendors
Review vendor contracts and invoices regularly
Participate in ILS, eMedia, and database evaluations, including RFP process
Support collection management projects by running ILS queries and forming concise and accurate data analysis reports
Ensure integrity and consistency of all ILS records, and addressing inconsistencies promptly
Assist with systems audits, statistical reports, and privacy compliance
Create and maintain ILS procedures and documentation
Assist with ILS user management, ensuring appropriate permissions and access levels
Manage processing of all manual or automated (EDIFACT) materials orders, including verifying and maintaining all physical and digital invoices, orders, and vendor data
Supervise copy cataloging Machine-Readable Cataloging (MARC) records for all formats such as books, periodicals, audiobooks, DVDs and Blu-Rays, music CDs, realia, and eMedia
Classify print and nonprint materials using local stands and Dewey Decimal Classification
Evaluate emerging technologies and system enhancements, making recommendations that are aligned with system goals and that improve the patron and staff experience
Support long-term technology planning and budgeting
Participate in cross-departmental planning and training
Work closely with circulation, cataloging, IT, finance, and administration colleagues, serving as a bridge between technical and non-technical staff
Assume first-line managerial responsibility for division, employees, and operations in the absence of division manager
Under the general supervision of the division manager, assist in the daily operation and management of the division
Develop employee work schedules that comply with federal law, County policy, and the Library’s administrative procedure on scheduling
Contribute to performance review process through the provision of input to division manager for quarterly updates and end of year reviews
Maintain a working knowledge of trends in publishing and literature, educational and developmental needs, and the library profession through webinars, internal training, meetings, conferences, professional literature and organizational memberships
Preserve the safety, appearance, and condition of Library facilities and property