Liaison, Procurement - Northeast College

Houston Community College

1d•Onsite

About The Position

To provide basic advisory, technical and administrative skills necessary to plan for, prepare, and manage requests for the acquisition of supplies, equipment and services required by the College in compliance with applicable laws, rules, regulations, policies and procedures.

Requirements

High School Diploma or GED required
3 years hands-on experience in purchasing a broad range of materials, equipment and services required
Valid Texas Driver License
MS Office Programs
Information Management Systems
State of Texas Procurement Laws and Regulations
Delivering High Quality Work
Accepting Responsibility
Serving Customers
Supporting Organizational Goals
Driving Continuous Improvement
Acting with Integrity
Thinking Critically
Managing Change
Communicating Effectively

Nice To Haves

Associate’s degree in Business Administration or related field preferred
Experience in an educational environment preferred

Responsibilities

Prepare and review for accuracy and compliance Purchase Requisitions and Direct Pay Requests as required.
Research and identify qualified suppliers; plan and organize requirements, specifications, and appropriate supporting documentation for requested procurements.
Obtain budgetary quotes from suppliers and prepare appropriate budget planning information for management.
Maintain appropriate documentation of purchase transaction file and records for auditing purposes.
Prepare reports on a routine and ad-hoc basis to provide information on purchase requisition/purchase order activities.
Interact regularly to assist College personnel in the processing of requisitions, making recommendations to personnel regarding suppliers and sources of specific materials and advising the personnel of the proper procedures to follow in making the purchases.
Promote small business utilization through participation in vendor outreach programs.
Provide training to assigned Customers regarding various procurement policies procedures, methodologies and PeopleSoft procurement training.
Participate in management meetings, advising management of: market conditions; work conditions and activities; materials, equipment and services price trends; and vendor activity that could affect budget or college operations.
Utilize knowledge of College specific requirements for good and services, to formulate short-term and long-term strategies in conjunction with Procurement Operations to ensure quality and continuity of supply and minimizing total cost.
Familiarity with College Budgets; should possess a general knowledge of the General Expenditures Subaccount Listing to verify the correct expense account is used relative to the transaction for all procurement, Accounts Payable, and other related requests.
Makes purchases for routine good and services as permitted under HCC’s Procurement Card Program.
Generate effective communications, good relationships and a positive image with suppliers, promoting courtesy, objectively, honestly, and fairness.
Develop an effective open working relationship within all of HCC in resolving day-to-day procurement related issues (e.g., purchase requisition tracking and expediting; expediting product delivery with suppliers; Receiving Reports discrepancies; and supplier non-performance issues.
Perform other duties, tasks and assignments as required.